Residency GME Program Coordinator Medical Education

Mount Sinai Medical Center•Miami Beach, FL

About The Position

The Program Coordinator oversees the administrative and operational functions of the residency and fellowship training programs to ensure compliance with ACGME, institutional, and departmental requirements. This role manages the full lifecycle of trainee administration, including ERAS application processing, onboarding, scheduling, evaluations, and certification tracking. Acting as a primary liaison among residents, faculty, program leadership, and Graduate Medical Education (GME) offices, the coordinator maintains accurate program records, prepares accreditation documentation, and supports both internal and external review processes. The Program Coordinator is responsible for maintaining residency management systems, updating ACGME Accreditation Data System (ADS) records, tracking milestones, and ensuring timely completion of evaluations. The position supports financial operations by reconciling budget forecasts, processing educational expenditures, and preparing requests for house staff funding. Additional duties include coordinating student rotations, updating educational website content in collaboration with Marketing, managing program surveys and statistical reporting, and organizing educational resources and teaching materials. This role requires strong communication skills, attention to detail, and the ability to work independently within a structured environment.

Requirements

High school diploma or equivalent.
Excellent oral and written communication skills; ability to type with accuracy; ability to work independently in a structured and organized manner.

Responsibilities

Downloads ERAS applications and establishes procedures with program director for review and screening of applications.
Interacts with doctors, fellows, administrators and institutional and regulatory agencies to ensure correct placement of resident physicians.
Acts as liaison between residents and program directors, residents and faculty and program director and Graduate Medical Education (GME) personnel.
Responsible for updating program and resident records through the Accreditation Council for Graduate Medical Education (ACGME) Accreditation Data System to ensure compliance with departmental policies and procedures and residency/fellowship program requirements such as preparing summaries of resident training for each resident who just graduated.
Also, updates trainee information for organizations requesting it.
Inputs current resident and fellow data into GME track.
Schedules and monitors semi-annual review of residents with Program Director and Associate Program Director.
Responsible for the residency management system MyEvaluations, which includes resident evaluations, conference scheduling and attendance, entering ACGME milestones as well as maintaining compliance with all other ACGME requirements.
Reconciles annual budget forecast to be fiscally responsible for residency.
Processes expenditures from resident education fund.
Prepares with Program Director requests for additional house staff funding to institutional officials.
Ensures compliance with ACGME policies and procedures pertaining to their program for GME Review Committees to prepare for ACGME site visits.
Develops action plans for correction of areas of noncompliance as identified by the internal review, Residency Review Committee (RRC) site visit, and/or other mechanisms with Program Director.
Maintain accurate and complete program files in compliance with institutional records retention policies for current residents and alumni.
Ensures resident and fellow certifications are up-to-date to remain complaint with ACGME and institutional requirements.
Prepares annual and weekly rotation schedules for program and provides biweekly report to GME office for payroll purposes.
Coordinates student rotational experiences within the training program.
In conjunction with Marketing team, updates MSMC medical education website platform with current information on training programs, deadlines, contact information and match numbers.
Maintains and participates in annual surveys (AMA-FREIDA, webADS, etc.) and develops statistical information related to house staff and Graduate Medical Education.
Assists Vice President and Program Director with preparation of periodic ACCME accreditation reports.
Responsible for the organization of the resident library and teaching materials, as well as ordering new educational materials.