Resource Management Coordinator
About The Position
Come for the Challenge. Stay for the Experience. At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience. What We Do and Who We Serve We offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing. We Live Our Core Values Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team. Discover How Far You Can Go. Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession. Hybrid Work HCVT currently offers a hybrid work model that allows eligible employees to work both remotely and in the office, based on business needs and team coordination. When working remotely, employees are expected to meet the same performance standards, adhere to the same policies, and maintain the same level of communication, collaboration, and responsiveness as working in the office. Please note that this arrangement is not guaranteed and subject to change at any time. We will strive to provide reasonable notice of any changes to your work location or schedule whenever possible. The Resource Management Coordinator supports the Resource Management Group by producing accurate reporting, maintaining scheduling systems, and learning staffing processes. This role starts with reporting and data integrity, expands into scheduling for groups, and includes system upkeep and compliance tasks such as timesheet reminders. Ideal for someone detail-oriented who wants to grow into a broader resource management role.
Requirements
- Bachelor's degree or equivalent work experience
- 1+ year in operations, resource management, or reporting/analytics
- Strong Excel skills (PivotTables, XLOOKUP; Power Query a plus)
- Familiarity with scheduling tools (ProStaff or similar) and Microsoft Teams/Outlook
- Highly organized with strong follow-through and the ability to manage recurring deadlines
- Clear, professional communicator comfortable working across levels and teams
Nice To Haves
- Exposure to staffing workflows, utilization targets, and capacity planning
- Experience with SharePoint and/or Power BI for dashboards and reporting
- Strong analytical and problem-solving skills with attention to detail
- Proficient at negotiating and managing conflict
- Ability to navigate changing priorities, resolve issues quickly, and work with diverse personalities
- Proven ability to work independently while contributing effectively as a team member
Responsibilities
- Assist in resource planning activities, including analyzing project requirements, forecasting resource needs, and identifying potential gaps or conflicts.
- Collaborate with team members to gather resource availability information and maintain accurate records of resource allocations.
- Assist schedulers during peak periods, including assignment changes and managing blackout windows.
- Intake reporting and scheduling requests, clarify requirements, and deliver timely solutions.
- Learn and utilize ProStaff functionality, including views, filters, indicators, and scheduling workflows.
- Make updates and maintain ProStaff data, including assignments, skills tags, availability, and blackout dates.
- Refresh datasets from ProStaff exports and maintain Excel models using PivotTables, XLOOKUP, and charts.
- Troubleshoot basic system issues and escalate complex problems to IT or vendor support.
- Prepare weekly and monthly dashboards and reports, including utilization, capacity, open requests, overtime, and PTO impact.
- Standardize reporting templates and folder structures for scheduling and resource management assets.
- Monitor compliance with firm time-entry policies and escalate overdue timesheets to managers.
- Identify opportunities to streamline reporting refresh steps and reduce manual effort.
- Provide administrative support as needed, including preparing documentation and maintaining relevant files and databases.
- Travel to other HCVT office locations as needed.
Benefits
- HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
