RFP and Proposal Writer (Remote)
About The Position
The RFP and Proposal Writer will report to the Sr. Manager, Sales Operations in Health & Benefits Sales. This role supports our sales and client management teams by driving initiatives aligned with enterprise goals while ensuring a consistent, collaborative and positive overall experience. The Sales Operations Specialist is accountable for managing the request for proposal (RFP) process through cross-functional collaboration. Additional responsibilities include, but are not limited to: completing request for quote (RFQ), request for information (RFI), identifying gaps in information, resolving proposal-related issues through research in collaboration with business partners, and managing follow-up requests. Success in this role demands exceptional multitasking abilities, the ability to consistently meet or exceed deadlines, and a commitment to delivering excellence in a fast-paced, dynamic setting.
Requirements
- Bachelor’s Degree in business, health care, or a related field
- 1-3 three years managing proposals
- Excellent organizational skills with strong attention to detail and drive to adhere to challenging deadlines
- Ability to prioritize multiple projects running concurrently with overlapping deadlines
- Strong aptitude for prioritization and multitasking, with the ability to effectively manage changing priorities
- A drive to learn and apply new concepts quickly
- Must be willing and able to follow workflow/processes, seeking guidance as needed
- Foster strong relationships with internal subject matter experts with particular attention to developing product knowledge
- An affinity for accuracy and efficiency
- Ability to maintain sound judgement, critical thinking skills and maintain professionalism under pressure
- Proficient with Adobe and Microsoft applications (Outlook, Excel, Word, PowerPoint)
- Strong verbal and written communication skills, including grammar proficiency
- Must write and review for accuracy, grammar, readability, style, terminology and more.
Nice To Haves
- Experience with federal, state, or labor group RFPs (bonus)
- Experience with Loopio and Salesforce CRM preferred
Responsibilities
- Own the end-to-end management of assigned RFPs, ensuring accountability throughout the process, meeting deadlines 100% of the time
- Provide support to sales and client management teams with a focus on winning new business and client retention
- Deliver high-value RFP support ensuring Inspira becomes an RFP finalist
- Effectively manage job responsibilities in a dynamic work environment, as both an individual and team contributor
- Cultivate and maintain relationships across the enterprise
- Use various templates to produce standardized documents (pricing proposals, questionnaire responses)
- Collaborate with internal SMEs and business partners in product development, legal, IT security, implementation and client management
- Effectively use technologies such as Salesforce and Loopio
- Ensure all RFP responses follow brand, style, and tone guidelines
- Review and edit responses provided by SMEs and business partners as necessary
- Ensure responses effectively address key requirements, hot buttons, and established win theme
- Assist in maintenance of Loopio content library as the source of truth for RFP/RFI question/answer sets
- Support proposal content management by identifying and sharing new content for potential inclusion in the Loopio content library
- Actively participate in weekly and monthly team meetings
- Support other team initiatives and processes as directed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
