RFP Buyer II - Purchasing

Seminole Gaming•Davie, FL

12d

About The Position

Overview We are seeking an experienced RFP Buyer to join our dynamic procurement team. The ideal candidate will own the end-to-end Source-to-Contract (S2C) process for Request for Proposal (RFP) activities, supplier selection, and strategic negotiation to support procurement of goods and services across hotels, casinos, food & beverage, entertainment, and technology platforms. This role requires strong analytical skills, market intelligence, and collaboration with internal stakeholders to optimize value, quality, and risk management. Responsibilities Lead the end-to-end RFP lifecycle for assigned spend categories (e.g., F&B, gaming equipment, technology, marketing, facilities, general services, and capital projects). Develop and issue RFPs, RFIs, and RFQs; manage supplier communications, timelines, and responses; ensure compliance with company. Coordinate cross-functionally with stakeholders (Finance, Legal, Operations, IT, Marketing, Hotel Ops, Food & Beverage, Gaming Compliance) to capture needs, risk factors, and acceptance criteria. Work with stakeholders to align on selection criteria Conduct supplier market analysis, total cost of ownership (TCO), and total value assessment (quality, reliability, service levels, risk). Lead supplier pre-bid meetings, Q&A sessions, site visits, and reference checks; perform rigorous evaluation scoring and vendor shortlisting. Drive competitive bidding and negotiation strategies to achieve cost savings, favorable terms, service levels, warranty/support, and contract risk mitigation. Prepare and present RFP recommendations, business cases, and contract approvals to senior leadership and departmental stakeholders Collaborate with Legal and Compliance to draft, review, and finalize contracts, non-disclosure agreements, data protection clauses, and service level agreements (SLAs). Manage contract performance and supplier relationships post-award; monitor KPIs, supplier scorecards, and continuous improvement initiatives. Maintain robust documentation, audit trails, and procurement records for compliance and internal controls. Stay current on industry trends, regulatory changes, and best practices in hospitality, gaming, and procurement. #LI-DA1 #indeedSHRSS Qualifications Proven experience managing RFP/RFQ/RFI processes end-to-end. Strong negotiation skills with a track record of achieving cost savings and value improvements. Familiarity with contract law basics, terms and conditions, SLAs, and risk management. Proficiency Power Point, MS Office; advanced Excel skills (pivot tables, MC/DC, TCO modeling). Excellent communication, presentation, and stakeholder management skills. Ability to work in a fast-paced, high-pressure environment with competing priorities. Strong analytical mindset, data-driven decision making, and problem-solving abilities. Experience with capital expenditure (CapEx) procurement and large-scale facility projects in hospitality or gaming. Knowledge of hospitality operations and gaming peripherals/equipment. Knowledge of Workday ERP system a plus but not mandatory Competencies & Skills Strategic Thinking: Align sourcing with business objectives and long-term value. Negotiation & Influencing: Drive favorable terms while maintaining relationships. Collaboration: Partner effectively with cross-functional teams and external suppliers. Detail-Oriented: Meticulous in RFP documentation, evaluations, and contract terms. Communication: Clear, concise, and compelling in written and verbal formats. Risk Management: Identify and mitigate supplier and contract risks. Presentation: Ability to present information in various format to stakeholders and senior leaders Data-Driven: Use analytics to inform decisions and demonstrate savings. For a listing of all opportunities at Seminole Hard Rock Support Services, please go to www.gotoworkhappy.com

Requirements

Proven experience managing RFP/RFQ/RFI processes end-to-end.
Strong negotiation skills with a track record of achieving cost savings and value improvements.
Familiarity with contract law basics, terms and conditions, SLAs, and risk management.
Proficiency Power Point, MS Office; advanced Excel skills (pivot tables, MC/DC, TCO modeling).
Excellent communication, presentation, and stakeholder management skills.
Ability to work in a fast-paced, high-pressure environment with competing priorities.
Strong analytical mindset, data-driven decision making, and problem-solving abilities.
Experience with capital expenditure (CapEx) procurement and large-scale facility projects in hospitality or gaming.
Knowledge of hospitality operations and gaming peripherals/equipment.

Nice To Haves

Knowledge of Workday ERP system a plus but not mandatory

Responsibilities

Lead the end-to-end RFP lifecycle for assigned spend categories (e.g., F&B, gaming equipment, technology, marketing, facilities, general services, and capital projects).
Develop and issue RFPs, RFIs, and RFQs; manage supplier communications, timelines, and responses; ensure compliance with company.
Coordinate cross-functionally with stakeholders (Finance, Legal, Operations, IT, Marketing, Hotel Ops, Food & Beverage, Gaming Compliance) to capture needs, risk factors, and acceptance criteria.
Work with stakeholders to align on selection criteria
Conduct supplier market analysis, total cost of ownership (TCO), and total value assessment (quality, reliability, service levels, risk).
Lead supplier pre-bid meetings, Q&A sessions, site visits, and reference checks; perform rigorous evaluation scoring and vendor shortlisting.
Drive competitive bidding and negotiation strategies to achieve cost savings, favorable terms, service levels, warranty/support, and contract risk mitigation.
Prepare and present RFP recommendations, business cases, and contract approvals to senior leadership and departmental stakeholders
Collaborate with Legal and Compliance to draft, review, and finalize contracts, non-disclosure agreements, data protection clauses, and service level agreements (SLAs).
Manage contract performance and supplier relationships post-award; monitor KPIs, supplier scorecards, and continuous improvement initiatives.
Maintain robust documentation, audit trails, and procurement records for compliance and internal controls.
Stay current on industry trends, regulatory changes, and best practices in hospitality, gaming, and procurement.