Safety & Compliance Coordinator

Pico Propane•San Antonio, TX

About The Position

Meritum Energy is seeking a detail-oriented and compliance-driven Safety & Compliance Administrator to support and administer safety, regulatory, and compliance programs across operations involving DOT-regulated activities, CDL drivers, and the handling and delivery of refined fuels and propane. This role is responsible for maintaining regulatory compliance, managing incident reporting and claims processes, supporting safety training documentation, and assisting with Safety Committee initiatives. The position works closely with operations, HR, insurance carriers, and leadership to ensure a safe, compliant, and audit-ready work environment.

Requirements

High school diploma required; degree preferred
2+ years safety/compliance or related experience
Knowledge of DOT, OSHA, and workers’ compensation processes
Strong organizational and communication skills
Proficiency in Microsoft Office
Regularly and safely lifts, carries, and handles supplies and equipment weighing at least 20 pounds
Must be able to sit extended periods of time
Repeat the same movements
Ability to speak clearly and eloquently with the ability to be responsive

Responsibilities

Regulatory Compliance
Maintain compliance with DOT, FMCSA, PHMSA, OSHA, NFPA 58, and state regulations
Manage and maintain Driver Qualification (DQ) files Including drug and alcohol testing
Track certifications and expirations
Maintain current driver log management functions, including reports and filing according to FMCSA standards, and communicate with managers/dispatch/drivers for any necessary corrections. This also includes auditing logs/ELD’s and assisting the Director of Safety with disciplinary corrective actions
Maintain hazmat shipping papers and regulatory records
Manage and maintain the company’s Digital Permit Book program, ensuring all required permits, licenses, inspections, and regulatory documents are current, properly stored, and readily accessible to drivers and compliance personnel in accordance with DOT, state, and local requirements.
Oversee fleet camera systems from a safety and compliance perspective, including monitoring footage for unsafe behaviors, ensuring cameras are operational, supporting incident investigations, coordinating coaching with managers, and maintaining compliance with company policies and regulatory requirements.
Incident Reporting & Claims Management
Administer incident reporting workflow within KPA
Coordinate investigations and root cause documentation
Communicate and coordinate with insurance carriers and manage claims
File First Report of Injury (FROI)
Maintain OSHA logs and incident tracking
Support audits and litigation documentation
Training & Safety Program Support
Track safety meetings across locations
Monitor and maintain completion of required training
Organize safety documentation for audits
Safety Committee Support
Assist in preparing Safety Committee agendas and meeting materials
Compile safety metrics
Document meeting minutes and track action items
Support continuous improvement initiatives and follow up accountability
Audits & Reporting
Prepare documentation for regulatory and insurance audits
Conduct internal audits