Sales Admin
About The Position
The Sales & Catering Assistant plays an essential role in supporting the Director of Sales and Catering Sales Managers with the administrative and operational functions that drive group and catering business. This position helps ensure the seamless coordination of meetings, events, and group stays by managing contracts and proposals, monitoring room blocks, coordinating with hotel departments, and maintaining accurate sales records and reporting. Success in this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities while maintaining the high level of service expected in a luxury hospitality environment.
Requirements
- Strong organizational and time management skills with exceptional attention to detail
- Ability to manage multiple projects and meet deadlines in a fast-paced environment
- Professional communication skills with a strong focus on guest service
- Proficiency with Microsoft Office (Word, Excel, Outlook) and sales reporting tools
- A team-oriented attitude with the ability to collaborate across departments
Nice To Haves
- Previous experience in hotel sales, catering, front office, reservations, or event coordination preferred
- Experience working in a hotel or hospitality environment strongly preferred
- Familiarity with hotel sales or property management systems (such as Infor SCS, Infor HMS, Delphi, Opera, or similar systems) is a plus
Responsibilities
- Prepare and distribute contracts, proposals, and client correspondence
- Manage group room blocks, rooming lists, and reservation adjustments
- Process deposits and finalize billing for group and catering events
- Enter and track leads, bookings, and lost business in sales systems
- Assist with sales reports, forecasting, and revenue tracking
- Coordinate with front office, housekeeping, and food & beverage teams to ensure successful events and group stays
- Prepare group resumes, reader boards, and VIP amenities
- Maintain organized sales files and account records
- Assist with client inquiries and support sales managers with site visits and property tours
- Support weekly room pickup meetings and sales reporting
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
