Sales Administrative Assistant

Visit Salt Lake•Salt Lake City, UT

About The Position

To capitalize on this incredible growth and to achieve Visit Salt Lake’s ambitious vision, we’re seeking a proactive and enthusiastic individual to join our highly collaborative, and hard-working team. The Sales Administrative Assistant provides administrative support for multiple Sales Directors/Managers, assisting them in achieving departmental goals of booking room nights.

Requirements

2–4 years of administrative, executive support, or department coordination experience, preferably in hospitality, tourism, marketing, events, or related industries.
Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines simultaneously.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook) and Google Workspace.
Ability to maintain professionalism and handle confidential information with discretion
Creative problem solver with a positive, proactive, and self-starting approach.
Ability to thrive in a fast-paced, team-oriented environment.
Commitment to providing outstanding internal and external hospitality and service.

Nice To Haves

Experience with Asana or other task/project management tools is a plus.

Responsibilities

Assist Directors/Managers with daily administrative tasks and projects.
Prepare bid proposals and site inspection itineraries.
Assure that correspondence, forms and bids are completed accurately and professionally within proper deadlines.
Input, process and update leads, definite bookings, lost business and cancellations.
Assist the Directors/Managers in responding to inquiries and requests from meeting planners, hospitality partners, staff, leadership and members.
Research assigned accounts.
Document sales efforts and keep customer profiles current in Visit Salt Lake’s automated sales software program; Simpleview CRM.
Process all Cvent leads by entering required information into the CRM, ensuring complete and accurate records, and communicate the assigned lead number to the appropriate manager or director.
Maintain efficient trace and filing systems in Simpleview CRM.
Establish and maintain assigned reports and information systems.
Arrange domestic and international travel, including booking airfare, ground transportation, and accommodations for internal team members and clients.
Correspond with and manage event leads for groups with projected attendance of 10–149.
Distribute and maintain event leads for groups with projected attendance of 10–149.
Serve as the primary liaison between Digideck and Visit Salt Lake.
Ensure all Digideck Master Decks remain up-to-date, accurately aligned with Visit Salt Lake’s brand pillars, and consistently reflect organizational standards.
Oversee user management and team access to Master Decks to maintain content integrity and operational efficiency.
Other duties as assigned.