Sales Operations Director

Mini-Circuits•Melville, NY

About The Position

Mini-Circuits designs, manufactures and distributes integrated circuits, modules, and sub-systems for high-performance radio frequency (RF) and microwave applications. With design, sales and manufacturing locations in over 30 countries, Mini-Circuits’ products are used in a range of wired and wireless communications applications. Our products are also used in detection, measurement and imaging applications, including military communication, guidance and electronic countermeasure systems, commercial, scientific, military land, sea and aircraft, automotive systems, medical systems, and industrial test equipment. Mini-Circuits’ sells its products to over 20,000 customers globally through our direct sales force, applications engineering staff, sales representatives, as well as through our extensive website Position Summary: The Director of Sales Operations is responsible for leading and optimizing the sales operations’ function, with a strong focus on Inside Sales, Customer Service and Sales Funnel Management. The Director will be responsible for the CRM system team, overseeing administration and ensuring data integrity to facilitate accurate sales forecasting and reporting. Key responsibilities include developing and implementing inside sales processes, collaborating with the sales team to enhance customer engagement, and leveraging analytics to drive performance improvements. The Director will also work closely with other departments to continuously improve our customer service performance and metrics. Strong leadership, analytical skills, and a comprehensive understanding of sales and customer service dynamics are essential for success in this role. The role will also need a strong people leader who is effective in managing a global team with more than 70 members.

Requirements

Bachelor’s Degree in a business-related field of study – technical background a plus
5-10 years’ experience in a sales operations related position
5 years’ experience in a leadership, training or mentorship role (extracurricular roles accepted)
Strategic thinking and long-term planning capabilities
Proficiency in sales forecasting and budgeting
Deep knowledge of sales processes, CRM systems (Salesforce) and sales operations
Proficiency in MS Office (Word, Excel, PowerPoint)
Able to travel ~20% for customer visits and participation in rep seminars and trade shows
Strong leadership and team management skills to manage a 70+ member team
Excellent analytical and data interpretation skills
Customer focused personality
A sense of urgency and speed
Positive attitude
Team player
Organized and detail-oriented
Excellent written and verbal communication skills
Strong presentations skills
Cultural fit with MC
Must be a U.S. citizen or Permanent Resident
Comply, understand, and support corporate safety initiatives to ensure a safe work environment
Ability and willingness to abide by Company’s Code of Conduct
Occasional travel, some overnight, as required (~20%)

Nice To Haves

Experience with Salesforce preferred
Experience with RF Semiconductor industry preferred
Experience with SAP ERP

Responsibilities

Direct and oversee all aspects of the customer service policies, objectives, and initiatives.
Implement systems to capture and report on service metrics, including any customer feedback or trends in product or service issues.
Aligns customer service activities and initiatives to support and enhance the objectives of the organization.
Overseas the opportunity funnel and opportunity management and works closely with outside sales management to help them close business.
Develop policies and metrics around the company’s CRM and Opportunity Management System to streamline our effectiveness and way of working with our sales force.
Manage customers’ forecasted demand and order activity, leads team to work with Production Control, Material Planning and Management to support 100% on-time delivery.
Manage the team’s review of opportunities and customer contact reports for awareness and needed action.
Partner with Mini-Circuits area Representative to support existing customers, build new business and develop new customer accounts, including participating in customer calls as needed, follow-up on resulting action items through closure to customer satisfaction
Annual review of department procedures, and updating as needed to current practice
Monitor workload Inside Sales Teams to ensure prompt attention to customer requests for information, quotes and orders
Meet with direct reports regularly to review customer activity, new issues requiring support, implementation of new procedures, etc.
Review open Opportunity files to monitor performance and support Inside Sales review daily delayed reports for prompt conversion of orders and quotes; provide support for resolution of open issues and guidance as needed
Monitor compliance of internal teams for all commitments to assigned customers (e.g. response times; lead time commitments; buffer stock agreements, etc)
Hold meetings with direct reports to review customer activity; new issues requiring support; implementation of new procedures, etc.
Conduct performance reviews collecting and documenting both good comments and negative inputs, evaluating performance data for continual improvement and training requirements
Developing and implementing sales training programs to improve the skills and capabilities of the sales team
Collaborating with sales leadership to create accurate sales forecasts and budgets for the sales department