Scheduling & Logistics Coordinator

Defense Holdings, Inc. • Cheyenne, WY

20h • Hybrid

About The Position

Defense Holdings, Inc. (DHi) is seeking a Scheduling & Logistics Coordinator to manage team calendars, coordinate meetings, and oversee logistics for internal and client-related activities. The ideal candidate will ensure that schedules, resources, and deadlines are efficiently organized to support smooth operations across departments.
This role requires strong organizational, communication, and multitasking skills, as well as attention to detail and the ability to work independently in a hybrid environment.

Requirements

• High school diploma; Associate or Bachelor’s degree preferred.
• 1–3 years of experience in scheduling, logistics, or administrative coordination.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Strong organizational, multitasking, and communication skills.
• Ability to manage confidential information responsibly.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Nice To Haves

• Experience in corporate or defense-related administrative roles.
• Familiarity with travel planning, calendar management software, or workflow systems.

Responsibilities

• Maintain and manage departmental and executive calendars.
• Coordinate meetings, video conferences, and team events.
• Ensure scheduling conflicts are resolved efficiently and proactively.
• Arrange travel and accommodations for staff and clients as needed.
• Coordinate resources and materials for meetings, presentations, and events.
• Track project and team deadlines to support timely deliverables.
• Prepare and maintain reports related to scheduling, logistics, and resource allocation.
• Maintain accurate records of team activities, meetings, and travel arrangements.
• Assist in documentation for compliance and operational review.
• Work closely with administrative, project, and client services teams.
• Support leadership in streamlining scheduling and logistics processes.
• Collaborate with multiple departments to ensure smooth operational workflow.

Benefits

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees