School and Preschool Bookkeeper

Roman Catholic Bishop of San Diego • Rancho Santa Fe, CA

12d • $32 - $33 • Onsite

About The Position

Under the direction of the Principal, the School Bookkeeper is responsible for performing a variety of bookkeeping and accounting duties.

Requirements

• Must successfully pass a background check
• Bachelor degree in finance or accounting; or equivalent experience
• 3-5 years’ experience as a bookkeeper
• Diocesan experience preferred
• Requires coordination and manual dexterity, normal mental and visual ability
• Activities that include walking, sitting, standing, stooping, reaching, handling, hearing, keyboarding and carrying/lifting as required in a normal office environment
• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Churc
• Demonstrated communication skills, verbal and written
• Demonstrated human relation and interpersonal skills
• Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to work collaboratively in a team environment
• Knowledge of GAAP
• Professional demeanor
• Proficient in Database Management, Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software

Nice To Haves

• Diocesan experience preferred

Responsibilities

• Prepare and process bi-weekly payroll through Paylocity
• Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
• Maintain employee files with required documentation
• Employee liaison for benefit management
• Prepare and submit information as required by Diocesan HR Department
• Record absences and track Leave of Absences through Paylocity
• Ensure employees are compliant with CMG and Paylocity trainings
• Process vendor payments through Quickbooks and maintain vendor files
• Track and submit 1099 data
• Record deposits through Quickbooks and maintain associated backup documents
• Record diocesan auto debits and other electronic transactions in a timely manner
• Ensure timely preparation of donor acknowledgements
• Reconcile bank statements in a timely manner
• Oversee the financial aspects of school fundraisers as necessary
• Prepare and submit information as required by Diocesan Finance Office
• Prepare journal entries as necessary
• Prepare annual budget and ensure its entry into QuickBooks
• Prepare monthly financial statements for Finance Council and Principal
• Perform year-end processing tasks
• Maintain accounting records and ensure appropriate record retention
• Ensure compliance with diocesan financial controls and policies
• Ensure all families are billed through FACTS Tuition Management System
• Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
• Ensure incidental billings (Extended Care, Field Trips, etc.) are billed timely through FACTS Tuition Management System
• Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
• Ensure family data is kept up-to-date
• Order supplies for PTG, office, teachers, classrooms, maintenance, etc.
• Work with Admin and Teachers in ordering textbooks annually (June/July)
• Maintain PTG Financial information in Quickbooks
• Process payments when needed through Quickbooks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level