School Secretary 26/27

Legacy Traditional Schools • Phoenix, AZ

1d • Onsite

About The Position

This position is primarily responsible for fulfilling the day to day activities required of the front desk by personally performing the following duties with a focus on maintaining positive relationships with parents, students, and staff.

Requirements

• High School diploma or equivalent
• Two or more years’ experience in a school or clerical field
• Positively interact with all staff, students, and parents
• Maintain a safe and welcoming front office environment by following Legacy policies
• Excellent verbal and written communication skills with students, peers, administration, and parents
• Positively and proactively collaborate with all school staff and Vertex employees
• Maintain a professional appearance
• Must possess strong communication and organizational skills
• Must demonstrate initiative and the ability to handle multiple tasks simultaneously
• Strong computer skills including Google Suite
• Must be able to pass a criminal history background check
• Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card
• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times

Responsibilities

• Positively and proactively screen telephone calls by answering questions or providing information regarding office/school policies or procedures
• Positively and proactively greet visitors upon entry and screen though security system to ensure legal access to student/campus
• Maintain positive interactions with students, assist with signing in/out as needed, and research data in systems (Eleyo, Titan, and SchoolMint)
• Support administrator with event preparation by placing orders in a timely manner, scheduling, communicating, creating materials for ceremonies, etc.
• Manage incoming and outgoing correspondence through different applications (marquee, campus event calendar, social media, and email)
• Manage, place, distribute, and reconcile all campus orders in a timely manner
• Maintain purchasing card receipts to perform a monthly reconciliation in Workday
• Complete accounting duties with fidelity and ensure deposits are on time and accurate
• May compose, edit, type, duplicate and proof correspondence, reports and other confidential documents; research and verify information for reports and special projects.
• Makes arrangements for meetings, conferences, student photos, student assemblies, etc.
• Maintains accurate office records, including, but not limited to, volunteers, key contracts, walker sheets, sub rosters/folders, etc.
• When applicable, schedule substitute teachers prior to absences and reconcile data weekly in AESOP and Workday
• Covering duties as needed for any staff that are absent as request by administrator
• Performs other related duties as required by administrator

Benefits

• Enjoy industry-leading pay, rewards, referral bonuses and paid time-off.
• Care for your health and your family with comprehensive medical, dental, and vision benefits, discounted onsite childcare and student enrollment priority.
• Invest in your future with retirement plans and enhance your growth with promotion opportunities, training, mentoring, and tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED