Secretary II (Juvenile Bureau)

Tulsa County•Saint Paul, MN

2d•$16

About The Position

Under general supervision, performs clerical, data entry and statistical record keeping by performing the following duties. ESSENTIAL JOB FUNCTIONS • Type letters and other correspondence including legal documents. • Process and work with detailed procedures involving reports, statistics, databases and takes notes and/or minutes. • Ensure proper documents including police reports and databases are maintained and processed in the system and/or to other agencies. • Prepare databases and statistics of social files as requested by management staff. • Become familiar with State Statues and Court policies concerning delinquent youths. • Perform other duties as assigned. Additional Job Description QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Skill in maintaining accurate records, statistics, databases, and delinquent files
Skill in using a calculator and related Office machines
Skill in typing 60 WPM
Skill in formatting reports and other data as requested by Supervisor
Skill in accurate spelling, punctuation, and business English
Skill in MS Word, Excel, and Access software programs.
Knowledge of Juvenile On-Line Tracking System (JOLTS) report screen
Knowledge of administrative policies, Juvenile Court policies, and State Statutes
Knowledge of legal and social files
Knowledge of departmental policies and procedures
Ability to maintain confidentiality
Ability to prepare record checks for military and law enforcement
Ability to prepare statistical reports and complete some legal forms
Ability to organize and plan work
Ability to exercise initiative and independent judgement
Ability to perceive clerical errors and work tactfully with others
Ability to have the flexibility to migrate from one task to another at the supervisor's request and perform other assignments.
High school diploma or general education degree (GED); plus one to three months related experience and/or training.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.

Responsibilities

Type letters and other correspondence including legal documents.
Process and work with detailed procedures involving reports, statistics, databases and takes notes and/or minutes.
Ensure proper documents including police reports and databases are maintained and processed in the system and/or to other agencies.
Prepare databases and statistics of social files as requested by management staff.
Become familiar with State Statues and Court policies concerning delinquent youths.
Perform other duties as assigned.