Secretary V-Athletics (High School)

North Wasco County School District 21 • The Dalles, OR

1d • $21 - $25 • Onsite

About The Position

North Wasco County School District is pleased to announce that we are seeking qualified applicants for the position of a Secretary V-Athletics at the high school. We are very proud of our District and the teachers, administrators, and support staff that provides the best education possible for the children of our community. Thank you for seeking this opportunity to be part of our team. District Mission: “Educating each student to the highest standards while motivating them to reach their fullest potential and graduating them to be college, career and life ready.”

Requirements

• High school diploma or general education degree (GED) and five years of progressively more responsible clerical experience, including interactions with students and the public in stressful situations; or any satisfactory combination of experience and training, as determined by the hiring authority preferred.
• Knowledge of English, spelling, composition, grammar and punctuation
• Knowledge of current office practices, procedures, and office management
• Knowledge of standard office equipment and machines
• Knowledge of record keeping and reporting procedures
• Knowledge of bookkeeping basics
• Ability to respond to the public in a courteous, efficient manner
• Ability to work collaboratively with co-workers.
• Demonstrate proficiency in specific computer software programs, including speed and accuracy in the use of office equipment may be required prior to employment.
• Criminal Justice Fingerprint Clearance and employer drug and/or alcohol testing
• Valid Driver’s License
• Ability to obtain and possess a valid first aid card within three months of employment.
• Knowledge of English and designated foreign language.
• In both written and verbal form; use correct punctuation, grammar and spelling.
• Ability to read and comprehend instructions given orally and/or in writing.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to students, volunteers, coworkers or other employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

• College Degree (Associate or Bachelor’s Degree preferred).
• Bilingual/Bi-Cultural applicants are highly desirable, and encouraged to apply.

Responsibilities

• Organizes and manages the athletic department and all records
• Upholds Board of Education Policies
• Promotes a favorable image of the school district.
• Refers inquiries requiring policy interpretation to administrative staff.
• Answers the telephone.
• Directs calls based on the nature of the inquiry.
• Respects personal privacy.
• Maintains the confidentiality of privileged information.
• Updates athletic handbooks when directed.
• Prepares information and reports for the Oregon School Athletic Association
• Maintains an inventory of ticket stock.
• Helps coordinate athletic program activities (e.g., student/parent orientation sessions, recognition activities, staff in-service programs, etc.).
• Collaboration with Coaching staff:
• - Schedule and send out End of season Coach evaluations.
• - Set-up interview committees for hiring of coaches
• - Verify and Maintain coaches’ required certifications
• - Schedule Coaching clinics
• - Maintain and Process Coaches Key Requests.
• - Process Premise use agreements.
• - Make lodging and travel arrangements for coaches, teams, and AD.
• - Process meal money requests.
• - Process equipment requests, quotes, ordering and delivery.
• - Confirm game schedules with coaches, other schools, officials, transportation.
• - Coordinate end of season banquets and awards for students.
• - Maintain record of Varsity awards.
• - Coordinate senior night
• -Accounts payable—Venders and Team Entry Fees
• Communication –Set -up and manage Parent and team communication platform:
• - Supports the preparation of game programs, brochures, public service announcements, etc.
• Athletic Participation, Eligibility & Registration
• - Organize, review, record and maintain all required athlete participation forms
• - Maintain and Update student and staff Rosters, Sports Physicals and registration dates and requirements.
• - Run and Send weekly grade report of each athlete to Coaches and Admin staff in the current sport season.
• - Process and record Grade check forms.
• - Maintain knowledge of OSAA and SD21 requirements for student eligibility.
• Budget
• - Track yearly expenditures.
• - Communicate budget with Athletic Director.
• - Budget transfers as directed by Athletic Director.
• - Prepares game reports.
• Ensures that receipt and expense records are suitable for audits.
• Prepares and makes bank deposits.
• Premise use agreements PUAs
• - Confirm no conflict with SD21 facilities calendar.
• - Work closely with facilities/operation department for facilities needs.
• Schedules
• - Ensure Master Schedules are updated in various places when needed.
• - Maintain schedule on district website.
• - Add Home games to the district calendar.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED