Secretary

Tiger Brands

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! The role of a secretary is to effectively and efficiently manage the administrative and correspondence tasks of the Directors they report to, their role is to alleviate the administrative burden on Directors and their team/s so they can contribute more meaningfully to the strategic and tactical deliverables that they face on a daily basis. Tiger Brands is proudly Africa’s largest listed manufacturer of fast-moving consumer goods (FMCG). We impact lives every day with our iconic, award-winning brands. Our core business is the manufacturing, marketing and distribution of everyday branded food and beverages. Our products are relevant across every meal occasion and are well positioned to grow. Being a food company means we’re an intimate part of everybody's daily lives and that’s why we get loud and proud about exploring further, roaring louder and growing together. We aim to Ignite Your Career, Grow our brands and our business. If you are looking for an exciting career in a multinational FMCG business, then Tiger Brands is the place for you to work and play. Explore the vacancies we currently have available @TigerBrands.

Requirements

NQF Level 4, preferably with secretarial certification
Advanced level proficiency in MS Office Suite
Speed typing at a minimum of 75 words a minute
Excellent grammatical and editing capability
Previous secretarial experience – minimum 3-5 years
Skilled at managing competing priorities under pressure.
Skilled at developing and managing multiple. Stakeholders and their demand
In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of FMCG industry
Administrative aptitude – the ability efficiently and effectively manage the administrative tasks to ease the burden on the lawyers.
Agility – ability manage multiple tasks and in line with the ever-changing priorities of the lawyers.
Communication - Outstanding communication, interpersonal and negotiation abilities across all levels
Problem Solver – the ability to resolve administrative challenges on behalf of the lawyers.
Confidentiality – the ability to ensure the highest level of confidentiality and integrity

Responsibilities

Co-ordination of meetings, conferences and diaries including pre-meeting pack preparation and other arrangements
Prepare Presentations or reports for Team members
Typing of minutes / correspondence
Filing
Domestic & international travel arrangements
Conference and seminar arrangements and co-ordination
Preparation of presentations, spreadsheets, letters, etc
Diary management and scheduling of appointments
Screening calls and message taking
Sorting and screening of mail and other correspondence
Control and manage stationery and catering requirements
Assist Function with any facilities related matters, including maintenance, contracts, running of the office
Expense Claims and generating of purchase orders
Processing and reporting on all costs against department budget & expenses
Cellular Phone administration
Customer requests resolved
Ad hoc admin tasks