Secretary

AristaCare Health Services•Cranford, NJ

7d•Onsite

About The Position

The secretary supports the facility’s business office and finance department by managing resident Personal Needs Allowance (PNA) checks, assisting with check processing and deposits, and coordinating routine banking transactions. This role ensures accurate handling of financial documents, timely deposits, and compliance with facility financial procedures and resident fund regulations.

Requirements

High school diploma or equivalent required
Experience handling checks, deposits, or resident funds strongly preferred
Basic proficiency in Microsoft Office and financial tracking systems
Strong attention to detail and numerical accuracy
Ability to handle confidential financial and resident information
Strong organizational and record-keeping skills
Dependable with ability to follow strict financial procedures
Professional communication and teamwork with Business Office staff

Nice To Haves

Experience handling checks, deposits, or resident funds strongly preferred

Responsibilities

Print and prepare Personal Needs Allowance (PNA) checks for residents in accordance with facility schedules and approval procedures
Verify resident balances, payment amounts, and supporting documentation prior to check release
Prepare checks for mailing and maintain tracking logs of issued checks
Coordinate with Business Office staff regarding resident account inquiries and adjustments
Process check deposits using the facility’s in-house remote deposit equipment/system
Confirm successful transmission and maintain deposit confirmation records
Report any deposit discrepancies or rejected items to the Business Office Manager immediately
Perform in-person banking transactions as assigned (deposits, pick-ups, document submissions, etc.)
Ensure all transported financial materials are secured and documented according to facility policy
Maintain logs of all completed bank runs and transactions