Senior Accounts Payable Specialist
About The Position
As Shield continues to grow, we are seeking a Senior Accounts Payable Specialist to help manage and scale our accounts payable operations across multiple entities. This role will play a key part in ensuring timely and accurate processing of vendor payments, maintaining strong financial controls, and supporting the broader finance team. The Senior Accounts Payable Specialist will be responsible for supporting the full-cycle accounts payable process across multiple business units. This includes invoice processing, vendor management, payment preparation, reconciliation, and maintaining compliance with internal accounting policies. This role requires strong attention to detail, the ability to manage high transaction volume, and experience working within a multi-entity environment. The ideal candidate is highly organized, process-oriented, and comfortable working in a fast-paced, high-growth environment. NetSuite proficiency is required, as the AP function is fully managed within the NetSuite ERP system. Ramp experience is preferred.
Requirements
- 4+ years of accounts payable experience, preferably in a high-growth or multi-entity environment.
- Strong NetSuite proficiency (required) with hands-on experience processing invoices, payments, and vendor records within the system.
- Experience managing high-volume AP processing with strong attention to detail and accuracy.
- Solid understanding of accounting principles related to accounts payable.
- Proficiency in Microsoft Excel and familiarity with financial reporting tools.
- Strong organizational and time-management skills with the ability to prioritize multiple tasks.
- Excellent communication and problem-solving skills.
Nice To Haves
- Experience working in technology, SaaS, private equity-backed, or professional services organizations.
- Experience with expense management process utilizing Ramp
- Experience supporting multi-entity or multi-location organizations.
- Familiarity with AP automation tools or workflow management systems.
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
Responsibilities
- Support the full-cycle accounts payable process, including invoice intake, coding, approval routing, and payment processing.
- Review vendor invoices for accuracy, appropriate approvals, and correct GL coding.
- Process vendor payments through various methods including ACH, wire, and check runs.
- Maintain vendor records and ensure accurate onboarding of new vendors, including W-9 collection and compliance with internal policies.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Monitor AP aging reports and ensure timely payments while optimizing cash flow.
- Assist with month-end close activities related to accounts payable, including accruals and reconciliations.
- Collaborate with internal departments to ensure proper documentation and approvals for purchases.
- Support annual audits by providing AP documentation and responding to audit inquiries.
- Identify opportunities to improve AP processes, workflows, and internal controls as the organization scales.
- Maintain organized financial records and documentation in accordance with company policies.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
