Senior Administrative Assistant

Sphere Entertainment Group•New York City, NY

1d•Onsite

About The Position

Who are we hiring? We are hiring a Senior Administrative Assistant who will provide complete administrative support to the SVP Business Operations & Insights and SVP Strategic Operations & Alliances and their direct reports. Acting with considerable independence and intellectual curiosity, the Senior Admin provides advanced, administrative support to the SVPs and team. They are required to maintain a close and highly responsive relationship to day-to-day activities of the business. What will you do? Coordinate and arrange Executive’s meetings and schedules in an always shifting schedule. Work collaboratively and efficiently with the other Administrative Assistants to ensure all team members have the necessary information. Anticipate all contingencies and be strategic in prioritizing tasks undertaken. Prepare travel and expense reports on a timely basis using Concur or a comparable program. Support the team by conducting helpful tasks including printing documents, light database entry, ordering of meals and office supplies. Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation. Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action. Prepare comprehensive event and travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements. Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality. Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements; This includes internal off-sites and external client events (in partnership with MSG teams) to support team needs.

Requirements

Minimum of 5+ years experience supporting Senior executives in a matrixed organization, preferably within the tech, media, or entertainment industries.
Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker capable of foreseeing impact of simultaneous projects.
Experience managing a highly changeable calendars with extreme tact, strict attention to detail, diplomacy and sound judgement.
Demonstrated ability to quickly learn the organizational structure and successfully execute the objectives of the team in a complex and ambiguous environment.
Able to maintain confidentiality and professionalism at all times.
Experience with Concur or a comparable platform for expenses and travel.
Must be energetic, positive, outgoing, and resourceful.
Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.
Non-conventional work hours and occasional travel may be required

Responsibilities

Coordinate and arrange Executive’s meetings and schedules in an always shifting schedule.
Work collaboratively and efficiently with the other Administrative Assistants to ensure all team members have the necessary information.
Anticipate all contingencies and be strategic in prioritizing tasks undertaken.
Prepare travel and expense reports on a timely basis using Concur or a comparable program.
Support the team by conducting helpful tasks including printing documents, light database entry, ordering of meals and office supplies.
Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
Prepare comprehensive event and travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements; This includes internal off-sites and external client events (in partnership with MSG teams) to support team needs.