Senior Administrative Assistant, Department of Surgery

University of Virginia

19h•$20 - $27•Onsite

About The Position

The Department of Surgery at the University of Virginia seeks applicants for a Senior Administrative Assistant. This position performs advanced, diversified, and confidential administrative duties supporting faculty members in departmental and institutional leadership positions. Primary hours are 8-4:30pm, and the position will be on grounds in Charlottesville Monday through Friday.

Requirements

High School diploma or equivalent
3+ years relevant experience

Nice To Haves

Demonstrated proficiency in all Microsoft Office applications
4 years of experience supporting executive or senior level staff
Proven experience as a Senior Level Assistant or similar role
Excellent organizational and time management skills
Detail-oriented with skills in communication and organization
Strong written and oral communication skills
Ability to multi-task and discern priorities
Ability to work independently and part of a team

Responsibilities

Scheduling and maintaining a calendar of appointments, meetings, and travel itineraries
Preparing agendas and taking meeting minutes
Facilitating high level recruitment itineraries
Preparing and composing routine correspondence, memoranda, and reports
Providing advanced administrative coordination to support office operations and special projects
Reviewing and answering correspondence, screening callers and visitors, and handling confidential matters
Facilitating communication across the department and institution, with alumni and the general public
Managing electronic files, producing reports, and tracking expenses
Incumbent must exercise discretion in handling confidential, sensitive, and timely information
In addition to the above job responsibilities, other duties may be assigned