Senior Administrative Professional

Odyssey Systems Consulting Group•Niceville, FL

2d•Onsite

About The Position

Odyssey Systems has an exciting opportunity for an experienced Senior Administrative Professional supporting an Air Force acquisition mission on the EB contract at Eglin AFB, FL, providing support to EBU. The candidate will prepare reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies/templates, and prepare correspondence IAW AFMAN 33-326, while providing administrative and office management support to leadership. Responsibilities Duties include, but are not limited to: Prepare reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies/templates Prepare correspondence IAW AFMAN 33-326 Provide administrative assistance such as writing/editing emails, drafting memos, and preparing communications on leadership’s behalf Maintain appointment calendars and conference room schedules; assist leadership with scheduling and calendar updates/changes Organize and coordinate meetings and conferences, including those involving staff from outside organizations Collaborate with other organizations within leadership’s span of responsibility to proactively plan future engagements; make inquiries and follow-up when in-depth information is needed Answer telephones, forward messages, respond to routine queries, and screen/direct incoming calls or visitors Serve as the organization’s travel clerk using Defense Travel System (DTS) functions IAW the Defense Travel Administrator’s Manual Assist with coordination, consolidation, analyses, distribution, and monitoring of action items, suspenses, and responses for assigned organization level Provide inputs and recommendations regarding administrative and office management processes and procedures Assist with preparation and updates to program office file management documents; maintain comprehensive and accurate records Prepare agendas, reports, and briefings for staff meetings Assist with organizational workflows Perform timekeeper duties (e.g., ATAAPS)

Requirements

Must be a US citizen
Must have and be able to maintain an Active Secret clearance
Bachelor’s + 10 years Relevant Experience, OR Associate’s + 15 years Relevant Experience
Reports, papers, and briefings preparation (DAFH 33-337 / AFMC templates)
Correspondence preparation (AFMAN 33-326)
Writing/editing emails, drafting memos, and leadership communications support
Calendar and conference room scheduling
Meeting and conference coordination (including external organizations)
Telephone coverage, routing, and routine query response
DTS travel clerk support
Action item / suspense tracking and monitoring
File management document updates and records maintenance
Staff meeting agendas, reports, and briefings
Workflow support
Timekeeping (ATAAPS)
Strong written communication and editing skills
Strong organizational skills supporting multiple priorities
Ability to collaborate across organizations to support leadership requirements

Nice To Haves

Master’s + 7 years Relevant Experience

Responsibilities

Prepare reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies/templates
Prepare correspondence IAW AFMAN 33-326
Provide administrative assistance such as writing/editing emails, drafting memos, and preparing communications on leadership’s behalf
Maintain appointment calendars and conference room schedules; assist leadership with scheduling and calendar updates/changes
Organize and coordinate meetings and conferences, including those involving staff from outside organizations
Collaborate with other organizations within leadership’s span of responsibility to proactively plan future engagements; make inquiries and follow-up when in-depth information is needed
Answer telephones, forward messages, respond to routine queries, and screen/direct incoming calls or visitors
Serve as the organization’s travel clerk using Defense Travel System (DTS) functions IAW the Defense Travel Administrator’s Manual
Assist with coordination, consolidation, analyses, distribution, and monitoring of action items, suspenses, and responses for assigned organization level
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation and updates to program office file management documents; maintain comprehensive and accurate records
Prepare agendas, reports, and briefings for staff meetings
Assist with organizational workflows
Perform timekeeper duties (e.g., ATAAPS)