Senior Administrative Program Coordinator

The University of Texas at Austin • Austin, UT

21h • $58,000 • Onsite

About The Position

Coordinate the operations of Shakespeare at Winedale Programs and assist the Director with their duties.

Requirements

• Bachelor's degree and at least 5 years responsible level experience in program administration or program coordination.
• Possesses excellent organizational and time management skills.
• Demonstrates ability to work alone and with a team.
• The successful candidate should have excellent communications skills, leadership abilities, and possess the highest ethical standards.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Familiarity with Shakespeare at Winedale programs.
• Experience assisting students, specifically with UT Admissions process.
• Familiar with the process of obtaining grants.
• Demonstrated ability to liaise with university and community groups.
• Superior accounting skills as well as experience with development, fundraising, and UT's donor tracking system.

Responsibilities

• Maintain/update donor lists, archives, and materials for program history.
• Handle logistics, box office, publication and programs and other printed materials for performances.
• Organize special events (Festival of Play, Summer performances, touring performances, Actors from the London Stage, American Shakespeare Center).
• Collect, record and deposit ticket and concession income for all performances; process and record donations for all programs; coordinate with English Department staff on all accounting needs; oversee reimbursements for program staff; prepare grant applications and manage grant income.
• Prepare annual program budget and control allocation of expenditures.
• Track income.
• Prepare, submit and ensure proper execution of business contracts.
• Liaison between S@W and University office (including Legal Affairs, Development, CoLA, Office of Sponsored Projects); Public entities (community vendors, S@W Advisory Group, media).
• As well as liaison between S@W Director, Outreach coordinator, volunteers, webmaster and the public in general.
• Develop and execute comprehensive and varied marketing strategy for all S@W programs. Including designing/creating marketing materials in digital/print formats. Developing/maintaining electronic mailing lists for distribution of marketing materials. Establishing measurable marketing goals and tracking effectiveness of marketing efforts. Monitor trends in social media and other avenues that may indicated potential new sources of marketing.
• Update and maintain databases of donors, audience members and former students - including improving and coordinating existing databases for optimum utilizations, tracking changes and ensuring accuracy of thousands of records of supporters and alumni.
• Oversee part-time and seasonal workers, including hiring, training and supervising.
• Assist with completing hiring requirements (I-9)
• Other related functions as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level