Senior Administrative Specialist - Programs/Foundation

National Association of Social Workers • Washington, DC

1d

About The Position

The Senior Administrative Specialist provides high-level support to senior executives, including coordination of operational and executive administrative functions at the NASW National Office. This position manages complex operational functions, while maintaining a strong commitment to confidentiality when working on the Association’s most sensitive information.
Work activities are performed under regular supervision by C-Suite Executives.

Requirements

• Awareness of social justice and diversity, equity and inclusion principles. Demonstrated success working in diverse and inclusive environments.
• Excellent verbal and written communications skills.
• Superior organizational skills.
• Ability to collaborate in a complex environment with multiple competing priorities.
• Ability to lead projects, adhere to strict deadlines/schedules, manage time effectively, and work independently.
• Ability to plan, organize, and manage a wide array of business-related tasks.
• Ability to establish and maintain cooperative professional relationships, building credibility and trust throughout the organization. Excellent interpersonal skills.
• Strong problem identification skills, the ability to problem solve and generate creative solutions, exercise common sense and sound judgment, and make effective decisions based on accurate and timely analyses.
• Detail oriented with the ability to think critically, exercise discretion, and manage confidential information.
• Associate’s degree, coursework, or equivalent experience is required.
• Minimum of 3-5 years of related work experience, preferably in a nonprofit/Association setting with multiple chapters ideal.
• Minimum of 3 years of experience and responsibility for organizing events or similar activities. Some travel may be required.

Nice To Haves

• Bachelor’s degree in social work, psychology, human services, communications, or a related field is preferred.
• Knowledge of IMIS, Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams, etc.), meeting platforms (Zoom, etc.), website maintenance, and social media platforms a plus.

Responsibilities

• Uphold a high level of professionalism in all interactions, serving as a trusted representative of the C-Suite Executive’s office.
• Exercise the highest level of discretion in handling sensitive information to support the C-Suite Executives.
• Manage sensitive information, including board minutes, audit documents, financial records, DEI equity reports, personnel documents, and other sensitive materials of high priority and confidentiality.
• Assist in the research and coordination of collective bargaining negotiations and provide administrative support for the management team’s planning and strategy meetings.
• Conduct research for divisions on various projects and campaigns. Utilize platforms such as iMIS, budgeting databases, websites, and network drives to gather essential resources while maintaining confidentiality.
• Act as a liaison between senior executives and internal/external stakeholders, exhibiting strong communication skills and professionalism in all interactions.
• Organize and oversee executive meetings, manage logistics, prepare materials, and maintain confidentiality throughout the meeting process, as needed.
• Maintain and update files and databases, including confidential information, implementing efficient organizational systems for quick and secure retrieval of files.
• Work collaboratively with other staff, ensuring a seamless workflow and providing support for the senior executive team in achieving NASW’s strategic objectives.
• Anticipate and proactively address potential issues or conflicts, utilizing problem-solving skills and discretion in decision-making.
• Coordinate and manage special projects and initiatives as assigned, leveraging organizational and project management skills to ensure successful completion.
• Efficiently coordinate and manage executive team’s calendars, scheduling appointments, meetings, and conferences, ensuring optimal use of time and prioritizing confidential matters.
• Facilitate seamless travel arrangements for executives, handling logistics, accommodations, and itineraries.
• Other duties as assigned

Benefits

• NASW offers a comprehensive benefits package, including medical, dental, and vision insurance; life insurance; employer-paid disability insurance, paid vacation and sick time; paid parental leave, health savings account with employer funding, flexible spending account (healthcare and dependent care), a 401(k) with matching contribution; professional development opportunities; and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees