SENIOR ADMINISTRATIVE SPECIALIST - HQ

Seminole Electric • Tampa, FL

3d

About The Position

To provide administrative services for the applicable Vice President, and department staff in an efficient, effective and professional manner.

Requirements

• Associate or bachelor’s degree in business management or related discipline.
• Five (5) years’ experience in administrative, project management or similar roles is desirable.
• Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education.
• Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven, and Professional
• Basic Accounting
• Contracts
• Office Management
• Budgeting
• Proficiency with Microsoft Office applications
• Effective verbal/nonverbal, listening and written communications
• Confidentiality
• Customer Service Oriented
• Efficiency
• Organizational Skills
• Planning
• Problem-solving
• Must be able to follow established protective measures including wearing required personal protective equipment (PPE).
• Must possess a valid driver’s license and acceptable Motor Vehicle Report.

Responsibilities

• Assists in the development of presentation materials for meetings.
• Acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions and PowerPoint presentations.
• Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements.
• Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations.
• Maintains calendar and appointments of the applicable Vice President.
• Supports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members.
• Arranges/coordinates departmental travel, prepares expense/reimbursement reports.
• Provides meeting planning and support.
• Ensures department supplies are available, and orders new equipment as needed.
• Performs other duties as applicable to the position or as assigned.
• Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form.
• Familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree