Senior Administrative Specialist - Highway Dept.

Marathon County • Wausau, WI

2d

About The Position

The Senior Administrative Specialist provides support to the Marathon County Highway Department stockroom and fleet maintenance. This role focuses on inventory accuracy, system data entry, and supporting stockroom accounting functions in a warehouse environment. Duties include limited physical stockroom tasks such as assisting with receiving or covering the stockroom service window when the Inventory Technician is unavailable. Work is performed in accordance with established stockroom procedures and inventory controls and requires strong attention to detail, accuracy, and the ability to work independently. The Senior Administrative Specialist reports to the Purchasing Coordinator. This is a part-time position, working 24 hours per week. The hours would be a mutually agreeable flexible schedule during Highway Department office times: October through March: Monday – Thursday, 7:00am – 4:00pm and Friday 7:00am – 12:00pm April through September: Monday – Thursday, 7:00am – 4:00pm

Requirements

• High school diploma or equivalent.
• Valid driver license with a driving history that meets Marathon County standards.
• Basic accounting skills, including familiarity with job coding and invoice processing.
• Ability to work within CHEMs inventory software (training provided).
• Working knowledge of Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Ability to work effectively with mechanics, vendors, municipal staff, and coworkers.
• Ability to lift and move inventory items safely, up to 50 pounds.
• Dependability, integrity, and ability to work independently with minimal supervision.

Nice To Haves

• Experience with inventory systems, invoice processing, or stockroom accounting preferred.

Responsibilities

• Process supplier invoices (coding and data entry) for direct charges to work orders and/or posting of inventory receipts.
• Data entry of inventory usage, warehouse moves, disposals, etc.
• Data entry of fleet services and equipment part lists.
• Provide stockroom service window coverage as needed.
• Perform other duties related to inventory, documentation, and data entry.
• Assist with checking in inventory and verifying orders.
• Support inventory control functions.
• Assist in maintaining storage areas.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED