Senior Analyst Admin

RTX • Cambridge, MA

4d • Hybrid

About The Position

RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA. For more than 70 years, scientists and engineers in diverse disciplines at RTX BBN Technologies have collaborated to solve real-world problems through research, exploration, development and prototyping. We partner with the best technical talent in academia and industry to challenge the status quo, pioneer new technologies, and create transformative solutions. Our culture enables all employees to find purpose, thrive, and succeed. By creating an environment where all opinions are valued, risk-taking is encouraged, and excellence is rewarded, we allow our employees to do their best, most important work. We offer industry-leading benefits including 100% paid tuition program, a generous 401k company match, a Retirement Contribution, performance-based incentive plans, an onsite gym and game room, paid parental leave, paid time off and all kinds of employee discounts. BBN’s Sr. Analyst Admin represents the BBN Program Management Office (PMO) as the point of contact coordinating onboarding of Technical Service Providers (TSPs) Professional Service Providers (PSPs), Subcontractors, Contract Labor Resource Dept (CLRD) hires, and Consultants, and providing statistical reports and metrics to RTX Corporate. Performs a combination of administrative tasks in coordination with various functional areas across BBN; as well as typical administrative functions, including setting up and maintaining files, various forms of communication and meeting coordination with senior leaders of multiple functional areas, maintaining records in SharePoint and Collab spaces and leads teams in reviewing and updating established policies and procedures. This position exemplifies sound judgement and communication skills and demands a high level of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements. This is a hybrid role, located in Cambridge, Massachusetts.

Requirements

• Bachelors degree in business management, business administration, or related field plus a minimum of three (3) years of professional experience.
• Proficiency in MS office suite of tools including Teams, Excel, Word, Outlook, and PowerPoint.
• Excellent organizational skills and attention to detail.
• An ability to manage and execute multiple competing priorities.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work independently and collaboratively as part of a team, as teamwork, collaboration and professional initiative are essential elements of this role.
• Occasional domestic travel to other RTX BBN sites, if needed.
• This position requires a U.S. Person who is eligible to obtain any required Export Authorization.

Nice To Haves

• Goal oriented professional with customer-first mindset.
• Understanding of business processes and workflows.
• Overall commitment to providing professional support and exceptional service to internal and external customers.

Responsibilities

• Execute detailed evaluation and onboarding process for TSPs, PSPs, subcontractors, Contract Labor Resource Dept (CLRD) hires, and consultants, while strictly adhering to established corporate policies.
• Ability to handle and process time- and information-sensitive documents and perform research inclusive of technical information necessary to satisfy policy requirements and complete onboarding processes.
• Provide policy, process, and procedural guidance to Program Managers and other stakeholders requiring the use of TSPs, PSPs, subcontractors, Contract Labor Resource Dept (CLRD) hires, and consultants.
• Lead the TSP/Consultant policy/process/procedure review team and document actions during team meetings and communicate updates to stakeholders.
• Maintain detailed records of all TSPs, PSPs, subcontractors, Contract Labor Resource Dept (CLRD) hires, and Consultants, including tracking of important contract onboarding and end dates, and provide renewal notices to stakeholders in advance of contract expiration.
• Track and report metrics on university participation on BBN programs. This is typically an annual reporting requirement, while data tracked and maintained throughout the year.
• Attend PM kickoff meetings for programs with requirements for onboarding non-employees when required.
• Work collaboratively with the Business Applications team to automate the Non-Employee Onboarding process. The expected tool is Collab.

Benefits

• We offer industry-leading benefits including 100% paid tuition program, a generous 401k company match, a Retirement Contribution, performance-based incentive plans, an onsite gym and game room, paid parental leave, paid time off and all kinds of employee discounts.
• Whether you’re just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.
• To help you achieve your goals, BBN will provide: A strong leadership team well-versed in government R&D. A collaborative and collegial environment to push state-of-the-art research. Business development, programming, contracting, finance, and HR support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level