Senior Associate Vice President for Facilities Planning and Management - Cal Poly Pomona

Another Source • Pomona, CA

8h • $220,000 - $236,256

About The Position

Another Source's client, Cal Poly Pomona, is recruiting a Senior Associate Vice President for Facilities Planning & Management to join their team in Pomona, California.
Here's a little about Cal Poly Pomona: Cal Poly Pomona is one of the nation’s leading polytechnic universities and a proud member of the 22-campus California State University system. Known for its hands-on “learn by doing” philosophy, the university prepares students to solve real-world challenges through experiential learning and applied research. Located on a scenic 1,400-acre campus in Southern California, Cal Poly Pomona serves more than 26,000 students across eight academic colleges and is widely recognized for excellence in engineering, business, architecture, agriculture, and hospitality management.
The campus is experiencing continued growth and transformation, supported by strategic investments in facilities, infrastructure, and sustainability. Facilities Planning & Management (FP&M) plays a central role in this progress, stewarding the university’s physical environment—including more than 200 buildings and approximately 5.5 million gross square feet of facilities. With a team of approximately 160 employees, FP&M oversees campus planning, design and construction, facilities operations, utilities, and sustainability initiatives that support the university’s mission and long-term strategic vision.
About this role: Reporting to the Vice President for Administrative Affairs who also serves as the Chief Financial Officer, the Senior Associate Vice President (SAVP) for Facilities Planning & Management provides executive leadership for the university’s comprehensive facilities enterprise. This role oversees facilities and maintenance, capital planning, design and construction, business services, and campus physical planning.
This is a highly visible leadership role responsible for shaping the long-term stewardship and development of Cal Poly Pomona’s physical campus. The SAVP leads a large and diverse workforce, guides a significant capital program addressing more than $2 billion in deferred maintenance, capital improvement, and infrastructure needs, and partners closely with university leadership to ensure that facilities planning supports the institution’s academic mission, student success, and operational excellence.
The role also carries a unique responsibility: oversight of the university’s water treatment plant—one of only two such facilities operated within the CSU system—positioning this leader at the forefront of infrastructure stewardship and sustainability innovation on campus.

Requirements

• Bachelor’s degree from an accredited institution, ideally in architecture, engineering, planning, or related discipline.
• Valid CA driver’s license
• Minimum of 10 years of progressively responsible experience in facilities management, capital project management, or related field.
• At least 5 years of supervisory or executive leadership experience managing large teams and complex operations.
• A high level of personal integrity, ethics, initiative, and strong interpersonal skills.
• Extensive facilities services management, capital design and construction experience preferably in a collective bargaining environment.
• Demonstrated success advising senior leadership on strategic investments in physical-plant assets and in the resources necessary to optimize them in a complex environment.
• Broad and deep domain expertise, a commitment to transparency and service, and the vision and leadership capacity to enable the Facilities organization to manage the broad and evolving range of responsibilities and expectations established for it.
• A demonstrated ability to lead, supervise, and communicate effectively across a broad workforce and campus community, fostering an inclusive, respectful, and service-oriented work environment.
• Significant experience successfully leading organizational change and an affinity for organizational issues including staff recruitment, retention and development, and effective use of information technology.
• A demonstrated ability to establish and maintain productive working relationships with diverse campus stakeholders, the CSU Office of the Chancellor, as well as the broader community, contractors, and consultants.
• Exceptional communication skills, including an ability to effectively communicate complex technical concepts to a non-technical audience.
• Ability to bring a "best practice" approach to processes and procedures and foster a responsive service orientation within facilities management; thrives on change, pace, action, and accountability.
• Demonstrated intellectual curiosity, appreciation for the University's academic mission, and ethos of practical experiential learning and ability to effectively work within the university's shared governance environment.
• Ability to promote a positive, productive, and proactive customer-oriented work environment that fosters openness and trust; and maintains and enhances productive relationships across campus and with the community in matters related to facilities.
• Demonstrated success developing and managing a large team of facilities professionals in a customer focused organization.

Nice To Haves

• Experience in leading a facilities-management services unit and directing a successful capital project delivery program within higher education or a similarly complex institution.
• Master's degree in engineering, architecture, business, facilities management or related field/discipline.
• Familiarity with LEED-certified building criteria and practices, preferably demonstrated by an earned LEED credential.
• A valid California Architect's license or Professional Engineer's license.

Responsibilities

• Provide executive leadership and strategic direction for Facilities Planning & Management, ensuring alignment with the university’s mission and long-term institutional priorities.
• Lead a high-performing organization of approximately 160 facilities professionals across operations, capital planning, design and construction, and business services.
• Establish departmental goals, performance expectations, and operational standards that support service excellence, safety, and accountability.
• Guide organizational planning, workforce development, succession planning, and recruitment to sustain a best-in-class facilities organization.
• Promote an open communication culture that encourages feedback and drives positive departmental growth.
• Apply strategic understanding of interdepartmental functions to drive alignment, remove operational bottlenecks, and advance efficiency across the organization.
• Oversee campus-wide facilities operations, maintenance, and grounds services supporting more than 200 buildings across a 1,400-acre campus.
• Ensure effective preventive and corrective maintenance programs using the university’s computerized maintenance management systems.
• Direct strategies for addressing deferred maintenance and facility renewal through capital planning and operational initiatives.
• Promote sustainability initiatives related to facilities systems, utilities, fleet, and campus infrastructure.
• Foster a culture of safety, regulatory compliance, emergency preparedness, and responsive service.
• Provide executive oversight of all capital planning, design, and construction initiatives across the university.
• Lead development and execution of long-range facilities strategies aligned with enrollment growth, academic priorities, and campus master planning.
• Oversee project delivery including procurement, contractor management, design review, budgeting, scheduling, and regulatory compliance.
• Ensure successful delivery of capital projects while maintaining quality, safety, cost control, and risk mitigation.
• Direct the development and ongoing implementation of the Campus Physical Master Plan.
• Lead preparation and submission of the university’s Five-Year Capital Outlay Program.
• Coordinate space planning initiatives and oversee campus space data reporting and facilities planning documentation.
• Serve as a key liaison with the CSU Chancellor’s Office, Board of Trustees, and regulatory agencies regarding capital planning and facilities development.
• Provide financial oversight of FP&M budgets, resource allocation, and long-range financial planning.
• Oversee business services including procurement, human resources coordination, inventory, and facilities service workflows.
• Ensure strong fiscal stewardship, financial transparency, and compliance with CSU policies and procedures.
• Champion data-driven decision-making, performance metrics, and continuous improvement initiatives.
• Implement process improvements and Lean methodologies to strengthen operational efficiency and service delivery.
• Establish performance dashboards and reporting tools to track service levels and organizational outcomes.
• Serve as a trusted partner to university leadership, collaborating with academic and administrative units to support teaching, research, and campus operations.
• Represent the university with local, state, and federal agencies, professional organizations, and CSU systemwide groups.
• Maintain strong relationships with contractors, consultants, and external partners involved in campus facilities initiatives.

Benefits

• The CSU system offers a comprehensive benefits package designed to meet you where you're at in life and typically adds 30–35% to your total compensation package.
• Emphasis on maintaining a healthy work-life balance with ample PTO and flexibility, which includes up to 24 vacation days per year (based on employee group/services)
• Enjoy the vibrant campus life with access to athletic and gym facilities, renowned sporting events, artist events, and world-renowned speakers
• Numerous professional development opportunities to advance your career including tuition waivers for yourself, a spouse, registered domestic partner or an eligible dependent child across any of the 22 CSU campuses
• Two different retirement plans catered to fit your personal saving goals: CalPERS Retirement Plan or 403(b) Supplemental Retirement Plan (Similar to a 401k plan)
• Medical benefits tailored to support various life stages
• We recognize that transportation to and from work can be expensive and we are here to help support you with pre-tax commuter benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive