Senior Coordinator, Admin. (Onsite)

RTX•East Hartford, CT

9d•Onsite

About The Position

Pratt & Whitney is working to once again transform the future of flight—designing, building and servicing engines unlike any the world has ever seen. And because transformation begins from within, we’re seeking the people to drive it. So, calling all curious. Come ready to explore and you’ll find a place where your talent takes flight—beyond the borders of title, a country or your comfort zone. Bring your passion and commitment and we’ll welcome you into a tight-knit team that takes our mission personally. Channel your drive to make a difference into shaping an organization and an industry that’s evolving fast to the future. At Pratt & Whitney, the difference you make is on display every day. Just look up. Are you ready to go beyond? The Senior Coordinator role requires a highly motivated, self-reliant, and focused individual that can perform a wide range of administrative functions under minimal direction. The selected candidate will contribute to the overall success of the Military Engines organization by providing multi-dimensional complex administrative support to directors and executive level managers. This position requires sound decision-making, problem-solving skills and discretionary judgment. You will perform administrative and clerical tasks with a high attention to detail. Also, managing calendars while ensuring that scheduled meetings include detailed agendas, and that all necessary logistics are accommodated (i.e. meeting locations are appropriate for equipment needs). You will partner with other Military Engines Leadership and their assistants to establish clear communication and coverage.

Requirements

AA/AS degree (or other 2-year post high school training)
6 years’ experience providing administrative support, including the support to senior leaders or executives, is required.
At least 5 years as a team player and have the ability to handle sensitive and confidential information.
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Nice To Haves

Excellent communication skills (both written and verbal), attention to detail, and the ability to interact effectively across all levels of a large, complex organization
Ability to take direction, respond to changing priorities, and juggle multiple priorities concurrently
Proficient computer skills including experience in Microsoft Office - Outlook, Excel, Word and PowerPoint
Able to work under pressure to meet project deadlines/schedules and work independently with minimal direction for completing tasks
Proficient Calendar Management experience for multiple senior leaders
Experience working in US Government a plus

Responsibilities

Manage executive calendars/schedules and provide advance notice on important meetings to support appropriate preparation.
Screen/field incoming scheduling requests and effectively manage incoming and outgoing communications in an efficient and confidential manner.
Provide timely responses, as well as direct items to appropriate individuals for action and/or informational purposes for the program’s senior leadership.
Formatting of presentations and materials for various reviews; Create Word, Excel, and PowerPoint documents as required.
Plan and arrange domestic and international travel and processing and submitting expense reports in a timely manner.
Manage supplies for the department, ordering and organizing as necessary.
Arranging catering for internal and external meetings.
Processing and tracking of invoices, as well as coordinating any moves into and out of the area and submit required "move" paperwork.
Support special projects, F135 program managers, assignments, and other functions as required, including developing standard work where applicable. Also, supporting process improvement activities.