Senior Coordinator, Finance Operations

The University of Texas at Austin • Austin, UT

7d • $60,000 • Onsite

About The Position

The Senior Coordinator, Finance Operations, supports University Events & Experience (UEE) within the University Development Office (UDO). This position coordinates compliance-related financial processes, supports Finance Manager with accurate tracking and documentation of event-related transactions, and ensures adherence to university, state, and regulatory requirements. This role collaborates with university partners and external stakeholders to process compliant, well-documented financial operations that enable successful university events.

Requirements

• Bachelor’s degree in business administration, public administration, finance, or a related field.
• Minimum of three years of experience in a related area such as compliance support, financial administration, procurement coordination, event operations, or higher education administration.
• Strong organizational and coordination skills, with the ability to manage multiple tasks, track documentation, and support compliance processes in a fast-paced environment.
• Demonstrated ability to interpret, apply, and maintain compliance with institutional policies and procedures, particularly those related to financial stewardship, procurement, and documentation requirements.
• Experience working within financial, procurement, or project management systems to track transactions, monitor status, and support reporting activities.
• Ability to work independently with general guidance, demonstrating strong interpersonal, communication, and problem-solving skills.
• Exceptional attention to detail in documentation, recordkeeping, and reporting to ensure accuracy, transparency, and compliance with event-related financial transactions.
• Ability to communicate clearly and professionally with internal and external stakeholders, including vendors and university departments, to provide updates, resolve issues, and support compliance requirements.
• Proficiency with spreadsheet and word processing applications, including Microsoft Office applications and Smartsheet or similar tracking tools.
• Flexibility to work outside standard business hours and provide on-site support for events as required.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Demonstrated experience supporting budget tracking and financial documentation for complex projects or events, with attention to accuracy and compliance with established guidelines.
• Working knowledge of The University of Texas financial systems and accounting procedures, including experience and compliance documentation.
• Familiarity with university procurement, payment, and audit processes, including documentation standards and approval workflows.
• Experience working collaboratively within cross-functional teams, supporting shared goals and maintaining accountability in a fast-paced environment.
• Experience supporting event-related operations or coordinating with Events teams to ensure timely and compliant financial and procurement processes.

Responsibilities

• Support the Finance Manager on compliance-related aspects of UEE/UDO financial operations, including event-related budget documentation, purchase orders, contracts, and payment records.
• Prepare, review, and verify documentation for contracts, purchase orders, invoices, payments, procurement requests, credit card transactions, reconciliations, interdepartmental transfers, Official Occasion Expense Forms (OOEF), and travel reimbursements for UEE/UDO.
• Apply and follow established university compliance procedures to help ensure transactions are accurately documented and aligned with institutional, state, and regulatory requirements.
• Maintain and organize records to support adherence to UT Austin and UT System financial, procurement, and administrative policies.
• Assist the Finance Manager and UEE staff with compliance reviews and audit inquiries.
• Provide guidance on documentation requirements, approval processes, and policy interpretation.
• Identify compliance risks, documentation gaps, and opportunities to strengthen internal controls and financial stewardship.
• Audit event procurement details, codes, and supporting documentation for UEE events, ensuring completeness and accuracy.
• Enable process improvements for UEE/UDO and ensure clear, timely reporting to other university departments.
• Perform additional duties or participate in special projects assigned to advance the goals of the UEE team and UDO.

Benefits

• The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.
• Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level