Senior Equity Plan Administrator

ADT•Boca Raton, FL

2d•Hybrid

About The Position

We are seeking an experienced Equity Plan Administrator to manage the day-to-day administration of our equity compensation program. This role will serve as a key partner across Total Rewards, Legal, Finance, Payroll, and external vendors to ensure accurate, compliant, and efficient delivery of equity compensation. The ideal candidate brings deep technical expertise in equity plan administration, strong attention to detail, and the ability to operate in a fast-paced, publicly traded environment.

Requirements

Bachelor’s degree in Finance, Accounting, HR, or related field.
5 to 8+ years of experience in equity plan administration (public company experience).
Experience supporting executive compensation and Board-level reporting.
Advanced Excel skills (data validation, reconciliation, reporting).

Nice To Haves

Bachelor’s degree in Finance, Accounting, HR, or related field.
5 to 8+ years of experience in equity plan administration (public company experience).
Experience supporting executive compensation and Board-level reporting.
Experience working with HRIS and compensation systems (e.g. Oracle).
Advanced Excel skills (data validation, reconciliation, reporting).
Ability to manage sensitive and confidential information with discretion.
Strong communication skills with the ability to explain complex concepts to employees and leaders.
Familiarity with ASC 718 and financial reporting processes.

Responsibilities

Administer all aspects of equity compensation programs including stock options, RSUs, and PSUs.
Manage the full lifecycle of equity awards: grants, vesting, exercises, releases, and cancellations.
Maintain and administer equity systems in Fidelity.
Partner with Legal to ensure compliance with equity plans and SEC regulations.
Coordinate regulatory filings (e.g. Section 16, Form 4, Form S-8, proxy disclosures) in partnership with Legal.
Support proxy statement preparation, including equity compensation tables, disclosures, and related data, in coordination with Accounting and Legal.
Partner closely with Accounting to ensure accuracy of equity data used in financial statements and disclosures.
Serve as primary liaison with the company’s transfer agent, Treasury, and Legal for share reconciliation, share availability, and transaction processing.
Oversee and manage the relationship with outsourced equity plan administration vendor, including service delivery, issue resolutions, and process improvements.
Support financial reporting and accounting processes, including coordination with Finance for ASC 718 reporting.
Ensure accurate tax withholding and reporting in partnership with Payroll.
Manage employee communications related to equity awards, including education materials and support inquiries.
Assist with executive compensation programs, including equity grant planning and Board/Comp Committee materials.
Prepare and validate data for annual equity cycles, including grant files and audit support.
Monitor and maintain equity data integrity, performing regular reconciliations.
Support audits (internal and external) by providing documentation and analysis.
Stay current on regulatory changes and best practices in equity compensation.