Senior Events Management Specialist

Edwards Lifesciences•Irvine, CA

6d•$81,000 - $116,000•Onsite

About The Position

The Senior Specialist, Global Events will be responsible for supporting the strategic development and flawless execution of both global customer visits at Edwards’ headquarters in Irvine, CA, and a wide range of internal, physician-facing, and select special events. This includes key internal engagements such as the National Sales Meeting, Global Marketing Summit, Global Marketing Leadership Meeting, and other enterprise-wide programs that advance organizational alignment, HCP engagement, and education. In this role, you will partner closely with the Global Events team, physicians, and cross-functional internal stakeholders to deliver best-in-class experiences. This coordination and execution will include agenda and content development, stakeholder coordination, travel and logistics management, and seamless on-site execution. This position reports to the Manager of Global Events. Innovation starts from the heart. Heart valve disease and critical care therapies impact millions of lives, spanning all ages and geographies. As communities globally address the opportunities and challenges of cardiovascular care, telling a compelling and authentic story is more crucial than ever. Beyond raising awareness, our Marketing teams build lasting, trusted relationships with medical professionals and industry stakeholders to ensure patients can receive the treatments they need. Aortic stenosis impacts millions of people globally, yet it often remains under-diagnosed and under-treated. Edwards’ groundbreaking work in transcatheter aortic heart valve replacement (TAVR) pioneered an innovative, life-changing solution for patients by offering heart valve replacement without the need for open heart surgery. Our Transcatheter Heart Valve (THV) business unit continues to partner with cardiologists and clinical teams to transform patient care with devices supported by clinical evidence. It’s our driving force to help patients live longer and healthier lives. Join us and be part of our inspiring journey. This project manager will initiate, plan, execute, control, and manage all aspects of projects to ensure ultimate project success within THV Marketing. About This Role: The Senior Specialist, Global Events will be responsible for supporting the strategic development and flawless execution of both global customer visits at Edwards’ headquarters in Irvine, CA, and a wide range of internal and select special events. This position reports to the Manager of Global Events.

Requirements

Bachelor’s Degree with 5 years of previous related work experience required or equivalent work experience based on Edwards criteria

Nice To Haves

Prior experience with executive level event planning within healthcare industry preferred.
Excellent professional demeanor when interacting with healthcare professionals and internal executives.
Strong computer skills including usage of Microsoft Office Suite and related business systems
Strong communication and interpersonal relationship skills
Experience with project management
Substantial knowledge and understanding of Edwards brand standards
Substantial knowledge of and strict adherence to AdvaMed code of ethics & healthcare provider expense policies
Substantial knowledge of business systems (e.g., CVENT, ECLM (Enterprise Contract Lifecycle Management), Concur, Travel Request Processing, Salesforce)
Excellent problem-solving skills
Attention to detail and ability to prioritize competing objectives in a fast-paced environment
Knowledge of and adherence to EW policies and procedures
Must be able to work in a team environment, including inter-departmental teams, HCP, and external suppliers and vendors
Provide feedback in a professional, direct, and tactful manner
Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules)

Responsibilities

Support and execute THV Global on-site physician visits, internal, and special events.
Collaborate with cross-functional partners to develop and deliver professional experiences to physicians and sales representatives for physician visits.
Organize and execute high-quality physician visits, tours, and design consultant visits in coordination with key partners globally, adhering to compliance rules and regulations.
Coordinate and execute pre-event planning activities: (i.e. agenda creation, travel logistics, physician contracts, welcome dinners, etc.) ensuring clear cross-functional and executive communication.
Manage post-event activities (i.e. management of payments and invoicing, dissemination of feedback, and integration of feedback into future planning.)
Support planning and execution of enterprise-wide internal events such as the National Sales Meeting, Global Marketing Summit, Global Marketing Leadership Meeting, and other corporate gatherings.
Collaborate with internal and external partners to shape event concepts, themes, and program design that reflect brand strategy and company values.
Demonstrate a high-level of interpersonal, verbal, and written communication skills
Demonstrate a commitment to conduct all activities with honesty, integrity, and in compliance with applicable laws and regulations.
Provide excellent service to internal and external customers across multiple teams