Senior Executive Administrative Assistant
About The Position
Become an integral part of the Corporate Benefits team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Executive Administrative Assistant within the Corporate Technology team, you will excel in a collaborative team environment, representing the manager and group with professional courtesy and expertise.. Your role requires delivering high-quality work output and interacting seamlessly with executive-level internal clients across various lines of business. You will adapt procedures, processes, and techniques to effectively manage tasks such as invoice processing, document management, meeting coordination, and fund management, ensuring alignment with the department's activities and goals. Your proactive approach and attention to detail will be essential in maintaining efficient operations and supporting the team's success.
Requirements
- At least five years of administrative experience
- Advance ability to organize
- Discretion and good judgement in confidential situations, and proven experience interacting with senior management
- Strong skills with Microsoft Office products (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
- Effective interpersonal skills
- Superior oral and written communication skills
Nice To Haves
- Experience supporting at the Managing Director level (or equivalent) or above
- College degree is a plus
Responsibilities
- Communicate effectively with internal clients
- Manage an extensive and complex calendar in a fast-paced and dynamic environment
- Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
- Schedule demanding internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering
- Respond and follow-up on the manager’s behalf when required
- Reconcile and complete expense reports
- Maintain poise under pressure with the flexibility to adapt to changing priorities in a deadline-driven environment
- Demonstrate the highest level of integrity, confidentiality and trustworthiness
- Analyze, understand data and draw conclusions; demonstrate problem solving skills and thinks outside the box to find creative ways to assist the team
- Manage a flexible work schedule, accompanying the CIO to Jersey City or Midtown Manhattan offices for the day as needed
Benefits
- We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
