Senior Executive Administrator, Office of the EVP for Finance & Administration

Brandeis University•Waltham, MA

2d•Onsite

About The Position

Senior Executive Administrator Office of the Executive Vice President for Finance & Administration Be the force behind strategic leadership. Are you a highly organized, detail-oriented professional who thrives in fast-paced, high-stakes environments? Do you anticipate needs before they arise and take pride in enabling senior leaders to operate at their best? If so, this is an opportunity to play a critical role at the center of institutional leadership. We are seeking a Senior Executive Administrator to provide high-impact support to the Executive Vice President for Finance and Administration (EVPFA) and the Chief Investment Officer. In this highly visible, part-time role , you will be a trusted partner—ensuring seamless operations, driving efficiency, and enabling strategic decision-making at the highest levels. The hiring range for this position is $44.2k - $47.5k. Why This Role Matters This is more than administrative support. You will: Enable executive leaders to focus on strategic and fiduciary priorities Serve as a central hub of communication and coordination across the university and external partners Bring structure, clarity, and precision to complex workflows and high-level operations Your work will directly contribute to the effectiveness of leadership and the success of key institutional initiatives. What You Will Do Drive Executive Effectiveness Manage complex calendars, travel, and priorities with precision and foresight Ensure leaders are fully prepared with briefings, materials, and logistics Anticipate needs and proactively solve problems before they arise Be a Trusted Point of Contact Interface with senior leaders, faculty, trustees, and external partners Triage and manage inquiries with sound judgment and professionalism Draft high-level communications aligned with institutional priorities Ensure Operational Excellence Oversee daily office operations with accuracy and consistency Support budgeting, documentation, and administrative systems Maintain organized records and ensure smooth coordination across teams Support High-Level Meetings & Governance Coordinate meetings, agendas, and materials for executive and board-level discussions Capture key decisions and follow up on action items Manage logistics for internal and external engagements Contribute to Projects & Process Improvement Support special initiatives and cross-functional efforts Identify opportunities to streamline workflows and improve efficiency Ensure deliverables are timely, accurate, and impactful What You Bring Bachelor’s degree (or equivalent experience) with 5–8+ years of executive-level administrative support Experience supporting senior leaders (SVP level or above preferred) Exceptional organizational and prioritization skills Strong judgment and ability to handle confidential information with discretion Clear, professional communication skills A proactive, service-oriented mindset with high attention to detail Work Arrangement 50% FTE (part-time) Schedule is open for conversation Office-based environment Why Join Us This is a unique opportunity to: Work closely with senior leadership on high-impact initiatives Build deep visibility across the organization Contribute meaningfully while maintaining part-time flexibility Ready to make an impact behind the scenes—where it matters most? Apply today. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class"). COME WORK WITH US Brandeis University is a great employer for all the same reasons it is an outstanding university. Its commitment to inclusion, dedication to lifelong learning and commitment to excellence are just a few of the reasons our workplace culture shines bright. We take pride not only in maintaining this culture, but expanding it — by recruiting and retaining outstanding employees who share our values and enrich Brandeis University overall. Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status or any other category protected by law (also known as membership in a "protected class"). Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781-736-4474 or via email, humanresources@brandeis.edu. The health and safety of the Brandeis community is important. While not required, we strongly recommend that employees are fully vaccinated. For additional information feel free to review the Human Resources Office website. Certain positions at Brandeis University may require a background check. To review this policy, visit our website at http://www.brandeis.edu/human-resources/onboarding/index.html

Requirements

Bachelor’s degree (or equivalent experience) with 5–8+ years of executive-level administrative support
Experience supporting senior leaders (SVP level or above preferred)
Exceptional organizational and prioritization skills
Strong judgment and ability to handle confidential information with discretion
Clear, professional communication skills
A proactive, service-oriented mindset with high attention to detail

Responsibilities

Manage complex calendars, travel, and priorities with precision and foresight
Ensure leaders are fully prepared with briefings, materials, and logistics
Anticipate needs and proactively solve problems before they arise
Interface with senior leaders, faculty, trustees, and external partners
Triage and manage inquiries with sound judgment and professionalism
Draft high-level communications aligned with institutional priorities
Oversee daily office operations with accuracy and consistency
Support budgeting, documentation, and administrative systems
Maintain organized records and ensure smooth coordination across teams
Coordinate meetings, agendas, and materials for executive and board-level discussions
Capture key decisions and follow up on action items
Manage logistics for internal and external engagements
Support special initiatives and cross-functional efforts
Identify opportunities to streamline workflows and improve efficiency
Ensure deliverables are timely, accurate, and impactful