Senior Executive Assistant 3 - Presiding Bishopric Offices

Temple Square Hospitality Corporation•Salt Lake City, UT

67d•Onsite

About The Position

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

Requirements

Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years.
Advanced communication skills both verbally and in writing
Advanced research, analytical, and data summation abilities
Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook
Excellent interpersonal skills
Ability to work with sensitive and highly confidential information
Strong independent analysis and good judgment
Broad knowledge of the organization's structure, functions, and key personnel
Working knowledge of Church doctrine, policies, and procedures.
To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment

Responsibilities

Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents.
Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data.
Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met.
Serves as an administrative liaison between senior leadership and other key leaders both internally and externally.
Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries.
Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements.
Prepares and distributes minutes of meetings.
Assists in the organization of large group events
Provides support within an environment of strict confidentiality.
May administer internal and external purchasing, deposits, and other financial matters
May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.