Senior Executive Assistant, C-Suite
About The Position
The Senior Executive Assistant (EA) provides high-level administrative and organizational support to C-Suite executives at AdaptHealth. This role ensures seamless day-to-day operations, proactively manages executive priorities, and maintains the highest level of professionalism, confidentiality, and attention to detail. The EA works closely with the broader Executive Assistant team to ensure aligned support across the organization and will assist with office management needs when required. This position is fully in-person in the NYC Executive Office and reports to the Senior Executive Assistant, CEO Office.
Requirements
- Exceptional organizational and time management skills
- Strong written/verbal communication; proficiency in Microsoft Office Suite
- High discretion, multitasking under pressure, analytical problem-solving
- Proactive, adaptable in fast-paced settings
- Leadership-oriented, resourceful and capable of navigating ambiguity
- Results-driven, committed to continuous improvement
- Bachelor's degree in Business Administration, Communications, or related field preferred
- Minimum 5 years executive assistant experience, preferably healthcare/corporate
Responsibilities
- Manage complex executive calendars, including scheduling meetings, appointments, and prioritizing time-sensitive requests.
- Serve as the primary point of contact for internal and external inquiries, demonstrating sound judgment, discretion, and professionalism.
- Coordinate and prepare briefing materials, executive summaries, presentations, and maintain organized executive files.
- Anticipate executive needs, resolve scheduling conflicts, and ensure executives are fully prepared for meetings, travel, and deadlines.
- Partner closely with the Senior Executive Assistant and the other EAs to ensure seamless support, workload alignment, and consistent communication across the C Suite.
- Act as liaison between executives, internal teams, board members, and external partners.
- Draft correspondence, route communications, manage follow-ups, and ensure timely flow of information.
- Handle sensitive and confidential information in accordance with company policies.
- Coordinate leadership and cross-functional meetings, including agendas, materials, minutes, and action item tracking.
- Assist with onsite executive sessions, visiting executive logistics, and NYC-based events.
- Support preparation, logistics, and material development for board meetings and executive presentations.
- Arrange domestic and international travel, including detailed itineraries and all accommodations.
- Prepare and reconcile expense reports in alignment with company travel and compliance policies
- Support special projects through research, coordination, information gathering, and report preparation.
- Monitor deadlines, track milestones, and maintain accuracy in project documentation.
- Ensure compliance with regulatory and privacy requirements, including HIPAA.
- Collaborate with NYC office operations when extra support is required.
- Assist with vendor coordination, supply needs, onsite logistics, and visitor experience as needed to maintain a professional and efficient executive workspace.
- Maintains patient confidentiality and functions within the guidelines of HIPAA.
- Completes assigned compliance training and other education programs as required.
- Maintains compliance with AdaptHealth's Compliance Program.
- Performs other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
