Senior Executive Assistant, AWS Region Services

Amazon • Arlington, VA

1d

About The Position

Do you want to be part of a team with a critical mission and real-world impact? Join AWS Region Services and help our growing organization deliver the security, speed, and value of the AWS Cloud to commercial and government-focused customers. AWS Region Services is looking for an exceptionally effective, forward-thinking, and self-motivated individual to support two directors. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and a talent for juggling critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company are important. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. You will have ownership of busy executive calendars, requiring the ability to coordinate complex projects, meetings, and events. You must have a proven ability to plan ahead and manage time effectively, to quickly learn organizational structure and team objectives, and to adapt to Amazon’s principles and environment. A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice, work in a team environment, and build effective working relationships inside and outside the organization. The candidate selected must obtain and maintain a security clearance at the TS/SCI. Upon start, the selected candidate will be sponsored for a commensurate clearance for each government agency for which they perform AWS work.
About the team
Region Services AWS Region Services owns defense- and intelligence-related offerings and programs that help protect national security as well as delivery of all AWS Regions worldwide. In this role you'll have the opportunity to have impact across AWS and for our customers.
Why AWS
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses. AWS Infrastructure Services (AIS) AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we’re the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain — and we’re looking for talented people who want to help. Inclusive Team Culture Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon conferences, inspire us to never stop embracing our uniqueness. Work/Life Balance We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud. Mentorship and Career Growth We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional. Diverse Experiences Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Requirements

• Experience with Microsoft Office products and applications
• 6+ years of senior level leadership support experience
• Experience with C-level executive calendar management
• Experience as an Executive Assistant
• Experience with domestic or international travel coordination, or experience with end-to-end project management

Nice To Haves

• Experience managing teams
• Experience working in a matrixed organization
• Experience in a fast-paced, high-tech company
• Experience leading process improvements
• Experience designing processes to maximize efficiency

Responsibilities

• Management of complex executive calendars with attention to accuracy, detail, and allocation of time to maximize executive productivity, reprioritizing as appropriate.
• Executive travel planning, both domestic and international. Create detailed travel itineraries and coordinate with in-house travel agents to ensure smooth transitions between time zones; manage international travel processes including passport, visas, and any other applicable documentation.
• Process expense reports, invoices, and purchase orders as needed.
• Organize and manage meetings (including setting agendas and driving follow-up of action items) and events such as offsites, All Hands, Town Halls, and team-based social events.
• Act as a liaison for direct reports.
• Support annual operational planning process, business planning, and performance review cycles.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed