Senior Executive Assistant

Duolingo • New York City, NY

1d • Onsite

About The Position

Our mission at Duolingo is to develop the best education in the world and make it universally available. It’s a big mission, and that’s where you come in! At Duolingo, you’ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You’ll have limitless learning opportunities and daily collaborations with world-class minds — while doing work that’s both meaningful and fun. Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world. Read our blog to learn more. About the role... We’re hiring a Senior Executive Assistant to support two C-level leaders, owning the operational details that help them spend time where it matters most and keep their busy days running smoothly. This role is based in New York City with in-office presence Monday–Thursday and light travel as needed.

Requirements

• 10+ years as an executive assistant or similar, with a significant portion of time at a fast-paced, tech-centric company at a similar or later growth stage than Duolingo
• A track record of utmost judgment and anticipating and solving problems proactively
• Outstanding attention to detail, especially with calendars, travel, events, and written communication
• Tech-savviness and are experimenting frequently with AI and automation with increasing success
• Ability to build trust and get things done together with a variety of personalities and roles
• Resilience to navigate constant change, both on calendars and in the organization
• Experience planning multiple complex events in a leadership role
• Experience supporting teams across multiple global time zones and frequent travel
• Ability to work in the office M-Th
• Ability to travel up to 15% of the time, usually between Pittsburgh and NYC
• Comfort reporting into Duolingo’s People function as an Executive Operations team member

Nice To Haves

• Experience supporting product, technology, and/or engineering executives
• Proficiency with G Suite, Slack, Zoom, Mac, and generative AI in an EA context
• Experience managing others or leading administrative programs

Responsibilities

• Support our Chief Product Officer and our Chief Technology Officer, primarily in the areas of: calendar management, travel management, and internal event planning and culture building
• Manage a program that provides as-needed administrative support to senior leaders below VP level via a contractor model
• Contribute to the health and evolution of the Executive Operations team

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed