Senior Executive Assistant

Patreon•San Francisco, CA

2d•Hybrid

About The Position

In this role, you will provide high-impact support to Engineering and Design leaders, helping them stay focused, organized, and operating at their best. You’ll act as a trusted partner, managing day-to-day logistics while also supporting broader team initiatives as needed.

Requirements

5+ years of Executive Assistant experience, ideally supporting senior leaders in growth-stage or high-growth tech companies
Exceptional organizational skills with strong attention to detail and follow-through
Sound judgment, professionalism, and a high degree of discretion when handling sensitive information
The ability to move quickly without sacrificing accuracy, efficiency, or quality
Proven ability to prioritize competing and shifting demands while maintaining consistency and reliability
Excellent written and verbal communication skills, with the ability to support clear and effective internal communications
A high degree of autonomy, with confidence in problem-solving and decision-making
A proactive mindset — you naturally think several steps ahead and anticipate needs before they arise
Experience creating structure, processes, and systems in dynamic environments
Advanced proficiency with business productivity tools, including Google Workspace, Slack, Notion, and similar platforms

Nice To Haves

Experience working closely with Engineering, Product, and/or Design teams (strong plus)

Responsibilities

Own and expertly manage complex executive calendars using Google Calendar, including scheduling meetings, prioritizing requests, and resolving conflicts
Proactively keep executives on track throughout the day by flagging upcoming meetings, deadlines, and changes in priorities
Coordinate and execute team offsites, onsite events, and other team-building or planning sessions
Curate and/or source meeting agendas, prep materials, and presentations to ensure meetings are productive and well-run
Attend meetings as needed to take notes, track action items, and follow up to ensure timely completion
Collaborate closely with cross-functional stakeholders to support deliverables and shared initiatives
Manage all aspects of executive travel, and help prioritize interviews, speaking engagements, and external event requests
Maintain, organize, and code receipts, expenses, and reimbursements with accuracy and attention to detail
Provide additional operational and administrative support to the broader Engineering and Design organization as bandwidth allows