Senior Executive Assistant - Temporary

Gallery Media Group•New York City, NY

About The Position

Gallery Media Group is a modern day media company with an overall mission to 'Make Positivity Louder.' GMG focuses efforts on where consumer attention currently lies and continues to shift. Gallery Media Group includes women’s lifestyle brand PureWow, the iconic fashion and style brand Coveteur, and a collection of social-first media brands, such as @cocktails on Instagram and TikTok that reach over 200M consumers. Additionally, GMG has an expansive experiential arm rooted in Gallery Houses—a fusion of social content, creators and cultural moments at scale—as well as a robust influencer marketing business. The company was founded in 2010 by CEO, Ryan Harwood and is now part of VaynerX, the Gary Vaynerchuk-owned holding company. About the Role We’re looking for a temporary Senior Executive Assistant to support Ryan Harwood, CEO of Gallery Media Group. This role is a true partnership: you’ll provide operational, administrative, and personal support while maintaining the highest level of discretion. The ideal candidate is highly organized, proactive, adaptable, and able to seamlessly anticipate and manage executive priorities. This role is a temporary four-month assignment supporting the CEO, with potential to be hired full time within VaynerX.

Requirements

5+ years supporting executive-level leaders, ideally in fast-paced, creative, or media environments.
Advanced aptitude with G Suite (Google Workspace), Microsoft Office, Slack, and Video Conferencing Software
Strong experience in calendar management, travel coordination, and expense reporting (Concur).
Ability to work independently, prioritize tasks, and meet deadlines with little supervision
Able to handle sensitive and confidential information with the highest level of discretion and integrity
Excellent written and verbal communication skills, with a strong attention to detail.
Creative problem-solving skills and is proactive in identifying ways to improve outcomes
Operates with the highest level of personal integrity and ethics
Ability to manage multiple projects at the same time with varying deadlines
Comfort with ambiguity and proven ability to create clarity

Responsibilities

Efficiently manage executive priorities, identify potential roadblocks, calendar maintenance, appointments, and travel itineraries to optimize daily schedules.
Schedule, prepare materials for, and attend meetings as requested by the Executive.
Make travel arrangements both domestic/international, including booking flights, accommodations, and transportation for the Executive as needed.
Prepare and submit monthly expense reports in Concur with accuracy and attention to detail.
Draft, review, and edit documents, and proactively identify ways to streamline workflows and improve operational efficiency.
Coordinate logistics for in-office meetings, team events, and client engagements, including conference room bookings and related support.
Assist with onboarding initiatives and internal projects, supporting smooth operational workflows.
Serve as a key point of contact across the organization, facilitating effective communication and coordination.