Senior Executive Assistant to the Chief Operating Officer

Providence • Renton, WA

1d • Hybrid

About The Position

Calling All Esteemed Leaders! This role offers an opportunity to serve as a trusted partner to executive leadership by providing high-level administrative, operational, and organizational support within a complex, matrixed enterprise environment. The position plays a critical role in enabling executive effectiveness, advancing strategic priorities, and supporting system-wide initiatives. This caregiver will work onsite in Renton, WA. The Role This position provides high-level executive, operational, and organizational support within a complex, matrixed enterprise environment. The role contributes to the achievement of the organization’s vision, mission, and strategic objectives by providing executive support and specialized project coordination. Operating with broad discretion and minimal direction, the Senior Executive Assistant exercises advanced judgment, maintains an enterprise-wide perspective, and anticipates executive priorities to ensure alignment with organizational strategy. The role manages highly sensitive and confidential matters, represents executive intent, and coordinates system-wide initiatives, governance activities, and stakeholder engagement as appropriate. The position supports the Chief Operating Officer through calendar management, correspondence, meeting and agenda preparation, and logistical coordination. The individual in this role networks extensively with organizational leaders and health system stakeholders and represents executive leadership and the health system in a professional and positive manner.

Requirements

• Bachelor’s degree in English, Liberal Arts, or a related field, or equivalent education and experience.
• Graduation from a technical program in secretarial or office support services, or equivalent education and experience.
• Five (5) years of experience providing administrative support to an executive.
• Personal Effectiveness and Dependability : Demonstrates initiative, adaptability, follow-through, and continuous improvement; effectively manages shifting priorities.
• Communication : Communicates clearly and logically; anticipates information needs; listens with sensitivity and openness to feedback.
• Interpersonal Savvy : Builds effective relationships using diplomacy and tact; navigates high-tension situations with professionalism.
• Comfort with Senior Leadership : Interacts effectively with executives and managers; understands executive communication styles and decision-making preferences.
• Leadership : Serves as a role model; motivates others and supports development of individual capabilities.
• Teamwork and Collaboration : Encourages cooperation, trust, and shared accountability; supports team decisions and conflict resolution.
• Problem Solving and Decision Making : Identifies and prioritizes complex issues; makes sound decisions informed by analysis and consideration of alternatives.
• Flexibility and Change Management : Adapts to evolving processes and supports organizational change initiatives.
• Quality and Customer Service : Delivers high-quality work; anticipates issues and addresses them proactively; consistently meets stakeholder needs.
• Achievement Orientation : Sets high standards and works toward continuous improvement.
• Knowledge of system-wide programs, services, and executive leadership roles.
• Advanced understanding of executive support functions within complex organizations.
• Ability to maintain strict confidentiality.
• Strong analytical, organizational, and prioritization skills.
• Ability to manage deadlines, escalate issues appropriately, and meet time-sensitive requirements.
• Proficiency with desktop software applications, including Outlook, Word, Excel, Access, and internet-based tools.

Responsibilities

• Anticipate organizational needs and manage competing priorities to ensure alignment, follow-through, and effective communication across senior leadership, governance bodies, and key stakeholders.
• Independently plan and execute assigned projects and activities, exercising sound judgment aligned with executive leadership style.
• Facilitate and perform administrative functions in support of executive meetings by preparing agendas, prioritizing agenda items in consultation with executives, distributing materials, and coordinating records, evaluations, and follow-up.
• Oversee coordination of the executive office, ensuring logical scheduling, adequate preparation time, and seamless management of meetings, travel, and external commitments.
• Ensure executives are fully prepared for meetings through proactive organization and maintenance of confidential files and materials.
• Coordinate drafting, editing, and management of correspondence, reports, meeting minutes, and presentations.
• Exercise independent judgment in handling sensitive communications and confidential information.
• Maintain strong, professional relationships with internal and external stakeholders, including senior leaders, consultants, professional organizations, and government agencies.
• Collaborate across departments to support organizational integration efforts and achievement of strategic objectives.
• Plan and coordinate administrative workflows, develop efficient procedures, and track materials to ensure timely and accurate distribution.

Benefits

• Enable Meaningful Impact: Play a vital role in advancing organizational priorities by enabling executive effectiveness, supporting complex initiatives, and ensuring seamless coordination across leadership, governance, and key stakeholders.
• Executive Partnership and Influence: Serve as a trusted partner to senior executives, exercising sound judgment, discretion, and influence in support of enterprise-wide decision-making and strategic execution.
• Mission-Driven Work: Contribute to an organization deeply committed to its mission, values, and service to the community, while supporting leaders who shape patient-centered, high-quality care.
• Build Organizational Excellence: Be part of a high-performing executive support environment that values professionalism, collaboration, continuous improvement, and long-term organizational success.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level