Senior Grants and Operations Associate

Multiplier • San Francisco, CA

1d • $90,000 - $110,000 • Hybrid

About The Position

The Senior Grants and Operations Associate will play a critical role in supporting the organization's mission through grants administration and operational excellence. This position will support operationalizing the grants lifecycle while coordinating key operational functions including convenings, funder engagement, and administrative systems. The ideal candidate will bring strong organizational skills and the ability to execute and implement key operational steps to ensure working with SPAA is an enjoyable and seamless experience.

Requirements

• 3-5 years of experience in grants administration, operations, or related fields
• Demonstrated experience with budget management, financial tracking, and reporting
• Proficiency with grants management software or CRM systems (e.g. Salesforce, Fluxx, or similar platforms)
• Strong project management and organizational skills with proven ability to manage multiple deadlines
• Excellent written and verbal communication skills
• Experience coordinating events, meetings, or convenings
• Eagerness to learn and develop new operational skills, mindsets, and ways of working

Nice To Haves

• Experience working with funders or in philanthropic organizations is strongly preferred

Responsibilities

• Serve as an administrative point of contact stakeholders such as governments, funding partners, and grantees.
• Arrange and support external facing meetings, calendar invites, agendas and follow up emails and actions.
• Draft correspondence and agendas for a variety of SPAA’s stakeholder engagements
• Support relationship stewardship activities with funders
• Support the full grants administration lifecycle, including tracking grant applications, monitoring deliverables and reporting deadlines, and maintaining organized grant records and documentation
• Screen grant applications and reporting materials for completeness and accuracy, following up with applicants and grantees as needed
• Assist with grantee and funder reporting obligations, ensuring programmatic and financial compliance with all grant requirements
• Oversee the timely processing of approved grants, including preparing cover letters, grant agreements, and payment documentation
• Track and review grantee payments and reports due, sending proactive reminders to grantees and program staff to ensure timely submission
• Maintain and update the grants management system with funder information, grantee applications, grant details, and associated contact records, ensuring data integrity and accessibility across the organization
• Support the installation, build-out, and ongoing optimization of the online grants management system
• Maintain and update grantmaking procedure manuals, grant cycle timelines, and other internal documentation to support organizational efficiency
• Troubleshoot operational issues related to grants administration and provide solutions to ensure smooth day-to-day operations
• Ensure all contracts and agreements are executed in a timely manner, coordinating with relevant stakeholders to obtain necessary signatures
• Manage contracts administration with venues and service providers for convenings and events
• Coordinate operational logistics for convenings and events
• Coordinate travel arrangements for stakeholders and SPAA’s team members
• Ensure all logistical details are handled efficiently to support successful events
• Support with team retreat planning

Benefits

• Multiplier provide a comprehensive compensation package, including competitive salary ($90,000-$110,000 annual salary, representing the low and high end of the pay range for this position. Actual pay will vary based on experience), excellent medical and dental benefits, retirement savings, and generous vacation and sick leave policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed