Senior Grants Specialist

New York University • New York, NY

3d

About The Position

Under the supervision of the Director of the Office for Research and the Associate Dean, Research, the Senior Grants Specialist will have day-to-day responsibility for coordination and execution of pre-award and a set of post-award processes associated with the externally-funded grant portfolio at the Silver School of Social Work. Responsibilities include: Assist faculty with the preparation and submission of federally- and privately-funded research proposals. Secure the review and approval of faculty research proposals through the Silver Office of Research including coordination with the Institutional Review Board, Office of Sponsored Programs, Faculty Affairs, and other internal departments as needed. In conjunction with the Director of the Office for Research and Associate Dean, Research, perform key administrative operations for the Silver School Office for Research including maintaining school wide-grant proposal data, developing the monthly newsletter, and coordinating speaker-events. Advise Principal Investigators on the use of risk accounts and no-cost extensions and coordinate with the NYU Office of Sponsored Programs (OSP) and Research Finance Support (RFS) to implement these as needed. Track annual reporting deadlines, anticipate expenditures, and work with Silver faculty members, Office of Sponsored Programs (OSP), the central Post Award Support Services (PASS) team, and Research Finance Support (RFS) to submit annual reports (e.g., RPPRs). Serve as a secondary payroll coordinator for the Silver School on various accounts. Assist the Director of the Office for Research as needed to review sponsored research accounts including federal (NIH, SAMHSA, etc) and private foundation grants and gifts. Serve as an administrative liaison to the Silver Office of Administration and Finance, the Silver Office for Research, and other University departments with which the Department has collaborative funding arrangements.

Requirements

• Bachelor's Degree in Business, Finance, Accounting, Public Health, or Higher Education
• 3+ years experience submitting federal and foundation grant applications, experience submitting annual grant reports to federal agencies, developing administrative services/processes, and experience operating budgets.
• Excellent organizational, time-management, interpersonal, and written/verbal communications skills.
• Ability to work both independently and in teams are required.
• Knowledge of standard office software, and intermediate to advanced Excel skills.

Nice To Haves

• Master's Degree
• 5+ years general accounting background, experience submitting grant applications, experience managing grants across the grant lifecycle, developing administrative services/processes, and experience operating budgets.
• Certified Research Administrator (CRA) or Certified Pre-Award Administrator (CPRA).
• Knowledge of financial reporting, Cayuse, Peoplesync Workday, UDW+, IBuy, and AP Workflow.

Responsibilities

• Assist faculty with the preparation and submission of federally- and privately-funded research proposals.
• Secure the review and approval of faculty research proposals through the Silver Office of Research including coordination with the Institutional Review Board, Office of Sponsored Programs, Faculty Affairs, and other internal departments as needed.
• Perform key administrative operations for the Silver School Office for Research including maintaining school wide-grant proposal data, developing the monthly newsletter, and coordinating speaker-events.
• Advise Principal Investigators on the use of risk accounts and no-cost extensions and coordinate with the NYU Office of Sponsored Programs (OSP) and Research Finance Support (RFS) to implement these as needed.
• Track annual reporting deadlines, anticipate expenditures, and work with Silver faculty members, Office of Sponsored Programs (OSP), the central Post Award Support Services (PASS) team, and Research Finance Support (RFS) to submit annual reports (e.g., RPPRs).
• Serve as a secondary payroll coordinator for the Silver School on various accounts.
• Assist the Director of the Office for Research as needed to review sponsored research accounts including federal (NIH, SAMHSA, etc) and private foundation grants and gifts.
• Serve as an administrative liaison to the Silver Office of Administration and Finance, the Silver Office for Research, and other University departments with which the Department has collaborative funding arrangements.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior