Senior HR Onboarding Manager
About The Position
Leads and directs the HR Compliance Specialist (HRCS) team, ensuring adherence to employment regulations and documentation requirements including Form I-9, E-Verify, background checks, and drug screenings. Serves as a subject matter expert in HR compliance, overseeing onboarding file reviews, employment verification, and related practices. This role drives operational excellence, legal compliance, and a positive onboarding experience by streamlining processes, tracking key metrics, and fostering strong cross-functional collaboration. Plays a strategic role in identifying and implementing process improvements to enhance efficiency, consistency, and compliance across the onboarding function. This leader is customer-focused with the ability to quickly pivot and adapt to changing priorities.
Requirements
- 7+ years of progressive experience in HR or talent acquisition, including 3+ years in HR compliance or onboarding
- 5+ years in a leadership role with direct team management
- Experience implementing onboarding strategies and legal compliance programs in a corporate or multi-location setting
- In-depth knowledge of federal, state, and local employment laws and compliance (e.g., I-9, E-Verify)
- Familiarity with HR operations and employee lifecycle management
- Exceptional leadership, coaching, and team development
- Strong project management, time management, and organizational skills
- Excellent written and verbal communication
- Technologically savvy; proficient in Microsoft Office Suite
- Analytical and data-driven; able to synthesize metrics into actionable improvements
- BS/BA in Human Resources, Business Administration, or related field
Nice To Haves
- HR certifications (PHR, SHRM-CP, SPHR, or SHRM-SCP)
Responsibilities
- Lead, develop, and coach the HR Compliance Specialist team, including hiring, training, and performance management.
- Oversee onboarding documentation and employment verification processes to ensure accuracy and legal compliance (I‑9, E‑Verify, W‑4, background checks, drug testing, etc.).
- Serve as the primary escalation point for complex onboarding, documentation, and audit inquiries.
- Ensure compliance with employment regulations, internal policies, and customer or regulatory requirements.
- Maintain audit readiness and lead preparation for internal, customer, and governmental audits.
- Participate in the HR Compliance Committee and contribute to compliance strategy and risk mitigation.
- Evaluate and enhance onboarding processes using data and best practices to ensure consistency, efficiency, and engagement.
- Identify workflow gaps and lead scalable solutions that improve onboarding and compliance operations.
- Define and track KPIs related to onboarding quality, compliance accuracy, and retention.
- Deliver regular reporting and insights to senior leadership on trends, risks, and improvement opportunities.
- Lead special projects and company-wide initiatives to enhance onboarding and compliance.
Benefits
- medical
- dental
- vision
- prescription drugs
- Paid Time Off
- Paid Holidays
- Sick Time
- Life Insurance
- Short Term Disability – Employer paid
- Long Term Disability
- Supplemental Health Insurance (E.G., Accident)
- 401k plan with a match or Non-qualified Deferred Compensation Plan
- Pet Insurance
- PerkSpot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
