Senior Inventory Management Specialist, Student Health and Wellness

University of Virginia

1d•$66,500 - $88,000

About The Position

The University of Virginia's number one ranked Department of Student Health and Wellness(SHW) provides a comprehensive range of medical, mental health, well-being, and disability support services to all enrolled undergraduate and graduate students. The University of Virginia’s Medical Services, a unit within the Department of Student Health and Wellness, is seeking a Senior Inventory Management Specialist. The Senior Inventory Management Specialist oversees the operational management, compliance, and strategic coordination of medical supplies, medications, and related inventory functions across Student Health &Wellness (SHW). This position ensures accurate, efficient, and compliant inventory systems that support uninterrupted clinical operations. The Senior Inventory Management Specialist supervises the Inventory Senior Assistant and serves as the primary operational lead for inventory workflows, supply chain coordination, and data-driven forecasting. This role collaborates closely with the Assistant Director of Medical Operations on budgeting, financial stewardship, and policy implementation The anticipated hiring range for this position is $66,500-$88,000, commensurate with qualifications and experience. This is a full-time, 40 hours/week, benefits-eligible position with UVA benefits. The selected candidate will pass a background check and drug screen. This position will not sponsor applicants for work visas now or in the future. The role requires sitting for prolonged periods, frequently traveling; repetitive motion (computer tasks); proficient communication, auditory and visual skills; attention to detail and ability to write legibly; ability to lift/push/pull less than 20lbs. May be exposed to outdoor climate. This role includes both administrative work and physical activity including lifting and movement of medical supplies.

Requirements

Education: Bachelor’s degree preferred or relevant work experience.
Experience: Five (5) plus years in Supply Chain Operations in a large Health System required.
Understanding of inventory management and supply chain operations.
Proficiency with Excel, Smartsheet, and electronic systems.
Ability to interpret data and support budget-related planning.
Strong organizational, communication, and problem-solving skills.
Ability to lift and move supplies.

Nice To Haves

Supervisory experience preferred.

Responsibilities

Operational Management Oversee ordering, receiving, reconciliation, and vendor coordination.
Maintain accurate records using Excel, Medicat, Smartsheet, and inventory systems.
Ensure proper storage, labeling, organization, and security of inventory.
Monitor expiration dates, stock rotation, and discrepancies.
Supply Chain Coordination & Vendor Management Serve as the operational point of contact for vendors.
Track backorders and supply chain disruptions.
Provide data and recommendations for procurement decisions.
Compliance & Accreditation Ensure compliance with AAAHC standards for medication management.
Maintain regulatory documentation and perform audits.
Participate in inspections and accreditation activities.
Forecasting, Data Analysis & Financial Support Analyze usage trends and forecast inventory needs.
Prepare data and cost analyses to support financial planning.
Systems, Documentation & Process Improvement Implement and refine inventory tracking systems.
Develop and update procedures and training materials.
Ensure accurate documentation for audits and internal controls.
Cross-Functional Collaboration Collaborate with clinical teams and leadership to align inventory operations.
Support billable inventory processes under direction of the Assistant Director.
Leadership & Supervision Provide day-to-day supervision, guidance, and task delegation for the Inventory Specialist.
Support performance input for annual evaluations.
Ensure staff compliance with established procedures and safety practices.
Other Duties Support accreditation initiatives and operations as assigned