Senior Manager of Support Optimization AI & Automation

Topstep

7h

About The Position

The Support Optimization Manager AI & Automation is responsible for designing, building, testing, and continuously improving AI-driven support workflows within Intercom. Reporting to the Senior Manager of Support Optimization AI & Automation, this role focuses on making Fin (Windy) effective at handling defined tasks, while ensuring Support agents are set up to focus on complex issue resolution.
This role is hands-on and execution focused, owning the day-to-day creation, QA, and iteration of Fin workflows, data connectors, snippets, and supporting content. The Support Operations Manager works closely with Engineering on technical integrations and with Support teams to ensure solutions are accurate, usable, and scalable.

Requirements

• 4+ years of experience in support operations, automation, or CX tooling roles.
• Deep, hands-on expertise with CRM’s, including workflows, bots, reporting, and automation.
• Experience working with AI-driven support tools, including Fin or similar conversational AI platforms.
• Strong experience testing, QA’ing, and maintaining automated workflows and integrations.
• Comfort partnering with Engineering on technical requirements and data integrations.
• Strong understanding of support operations and frontline agent workflows.
• Detail-oriented with a strong bias toward quality and reliability.
• Ability to clearly document logic, procedures, and workflows.
• Excellent problem-solving and communication skills.

Nice To Haves

• Experience building and maintaining data connector, driven automation.
• Ability to translate complex processes into clear, task-based automation flows.
• Strong prioritization skills in fast-moving environments.
• Comfort iterating quickly while maintaining operational accuracy.
• Proficiency with Intercom Workflows and Fin.
• Intercom Academy Certification (or demonstrated progress toward certification), indicating deeper expertise with Intercom workflows, automation, reporting, and AI tools such as Fin (Windy).
• Basic understanding of Google Suites, including Sheets, Docs, Slides, and Forms.

Responsibilities

• Build, configure, and maintain Fin (Windy) workflows, automation, and task-based experiences within Intercom.
• Test and validate Windy responses, task handling, and automation logic prior to release.
• Partner with Engineering to define, test, and support required data connectors and integrations.
• Write and maintain task procedures and decision logic used by Windy.
• Create, refine, and QA snippets and responses used by Windy to answer trader questions.
• Continuously monitor performance and accuracy of Windy and automation workflows.
• Identify gaps, edge cases, and failure points, and iterate to improve reliability and usability.
• Assist with Help Center articles and supporting documentation as needed to ensure content alignment.
• Ensure workflows and automation align with defined CX standards and compliance requirements.
• Participate in agent feedback loops to ensure solutions reduce friction and do not introduce new complexity.
• Support ongoing experimentation, testing, and rollout of new automation use cases.
• Document workflows, logic, and changes to ensure maintainability and knowledge sharing.

Benefits

• Topstep is an engaging working environment which ranges from fully remote to hybrid.
• Seven Company-paid Holidays and generous Family Leave.
• Paid time off is front-loaded.
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full time employees
• Vacations are encouraged with a bonus for taking 5 consecutive days.
• Employee referrals are bonused.
• Topstep offers a food and groceries budget and contributes towards health and wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed