Senior Manager, Payroll

Heartflow

1d•$160,000 - $175,000

About The Position

Heartflow is a medical technology company advancing the diagnosis and management of coronary artery disease, the #1 cause of death worldwide, using cutting-edge technology. The flagship product—an AI-driven, non-invasive cardiac test supported by the ACC/AHA Chest Pain Guidelines called the Heartflow FFRCT Analysis—provides a color-coded, 3D model of a patient’s coronary arteries indicating the impact blockages have on blood flow to the heart. Heartflow is the first AI-driven non-invasive integrated heart care solution across the CCTA pathway that helps clinicians identify stenoses in the coronary arteries (RoadMap™Analysis), assess coronary blood flow (FFRCT Analysis), and characterize and quantify coronary atherosclerosis (Plaque Analysis). Our pipeline of products is growing and so is our team; join us in helping to revolutionize precision heartcare. Heartflow is a publicly traded company (HTFL) that has received international recognition for exceptional strides in healthcare innovation, is supported by medical societies around the world, cleared for use in the US, UK, Europe, Japan and Canada, and has been used for more than 500,000 patients worldwide. The Senior Manager, Payroll is a highly motivated, professional leadership role responsible for overseeing the entire US and international payroll function, ensuring accurate and timely payroll processing, multi-jurisdictional compliance with labor and tax laws, optimizing systems, driving system implementations, auditing processes, and maintaining confidentiality and strong stakeholder relations. The Senior Manager, Payroll will be a member of the Accounting team and report to the Sr. Director, Accounting.

Requirements

Extensive experience in payroll processing, ideally in multi-state/global environments
Deep knowledge of payroll laws, tax regulations, and compliance
Expertise with payroll software, including time and attendance system, HRIS, and implementation experience
Strong analytical, problem-solving, and communication skills
Leadership, organizational, and project management abilities
Ability to manage multiple priorities and tight deadlines
Attention to detail to ensure quality work
Ability to work effectively with others in a collaborative team environment
Minimum of 8+ years of progressive payroll experience, with at least 3+ years in a global leadership capacity
Public company experience a plus
CPP certification is preferred
Prior experience with ADP preferred
Proficient in Word, Excel and other Microsoft applications

Responsibilities

Lead end-to-end payroll operations, including payroll processing for domestic and global workforces for exempt, non-exempt and international employees, managing complex calculations, deductions, and quarterly/year-end tax filings and promptly resolving payroll issues and inquiries
Ensure adherence to all federal, state, and local wage/tax laws; develop policies and align compliance with regulatory and company policies and objectives
Oversee payroll software, manage configurations, integrations, and support system upgrades/issues
Lead the selection, implementation, and performance management of global payroll service providers
Design and implement new procedures, improve payroll processes and workflows, and create/maintain Standard Operating Procedures (SOPs) for efficiency and accuracy
Partner with HR, Finance, Legal, and IT to resolve issues, support initiatives including HRIS implementations, and provide guidance
Develop scalable processes for US and global workforce growth, including tax registration and local compliance setup in new countries
Maintain SOX compliance to ensure internal controls are operating effectively and document evidence of performance
Conduct audits, reconcile data, and ensure accurate reporting to regulatory bodies and internal management
Assist with financial audits, 401k audits, and other regulatory and compliance audits
Manage, train and mentor direct staff
Other duties as assigned