Senior Marketing Coordinator

The PENTA Building Group•Phoenix, AZ

1d•Onsite

About The Position

The PENTA Building Group is searching for a skilled Marketing Coordinator or Senior Marketing Coordinator to join our Marketing team! This role is an in-person position and can be based in any of our regional offices in the Phoenix, AZ area. The Marketing Coordinator/Senior Marketing Coordinator will contribute to the planning and implementation of marketing and communications initiatives, and support the business development team and activity on both the corporate and regional levels. At PENTA, a Marketing Coordinator/Senior Marketing Coordinator will also: Marketing: Provide support in developing and implementing marketing research and a marketing and communications plan, including cohesive and strategic direction, process efficiencies and planning. Communications: Organize, assist with, and support special company and project-related events, such as groundbreakings, mixers, networking activities, conferences, speaking engagements, etc., with photography and promotional items, as well as coordination for potential related PR opportunities. Work closely with external PR/Communications agency and collaborate with internal staff to promote events; submit for company, project, and professional awards; develop and support thought leadership efforts; suggest content for and approve social media posts; and other professional communications to promote PENTA’s brand. Preconstruction/Business Development Support: Design and develop various business development materials, including proposal and presentation templates, company information packages, flyers, interview materials/presentations, and input information into the CRM system for future go/no go decisions and pursuits. Identify areas in proposals and presentations that warrant compelling graphics in lieu of narratives and bulleted lists. Manage the proposal production process and track status after submittals. Administration, Reporting, New Initiatives: Manage daily administrative tasks to ensure the Marketing Department runs smoothly, and communications are effective. Develop and manage the client relationship management (CRM) system to ensure accuracy and timeliness of data entry, and design and implement a digital asset management system. Provide support in preparing monthly and quarterly reports for marketing, communications, and business development. Prepare and track marketing performance metrics. Manage, administer, and conduct special projects in collaboration with others to support company and department initiatives. Ability to work with, develop, implement, and maintain company-wide marketing and brand standards, with regular audits of deliverables. Marketing Coordinator or Senior Marketing Coordinator title will be determined based on experience.

Requirements

Minimum of 2 years of experience in marketing and communications in the Architecture, Engineering or Construction (AEC) industry, and a bachelor’s degree in Marketing, Communications, Public Relations, or related field; or alternatively 5 years of experience in marketing and communications in the AEC industry.
Extensive working knowledge of Adobe Creative Suite is required (InDesign, Photoshop, Illustrator, and Acrobat), Microsoft Word, PowerPoint, and Excel. Ability to work efficiently on a PC.
Working knowledge of customer relationship management (CRM) and digital asset management (DAM) programs.
Collaborative, positive attitude as a team player who can identify and support big picture thinking and department initiatives with high level of organization and ability to work independently.
Highly skilled in time management and the ability to be flexible/multi-task to quickly shift direction to meet multiple project deadlines.
Strong written and verbal communication skills.

Nice To Haves

Related graphic design experience in the AEC industry is a plus, Portfolio showcasing relevant work is encouraged to submit.

Responsibilities

Provide support in developing and implementing marketing research and a marketing and communications plan, including cohesive and strategic direction, process efficiencies and planning.
Organize, assist with, and support special company and project-related events, such as groundbreakings, mixers, networking activities, conferences, speaking engagements, etc., with photography and promotional items, as well as coordination for potential related PR opportunities.
Work closely with external PR/Communications agency and collaborate with internal staff to promote events; submit for company, project, and professional awards; develop and support thought leadership efforts; suggest content for and approve social media posts; and other professional communications to promote PENTA’s brand.
Design and develop various business development materials, including proposal and presentation templates, company information packages, flyers, interview materials/presentations, and input information into the CRM system for future go/no go decisions and pursuits.
Identify areas in proposals and presentations that warrant compelling graphics in lieu of narratives and bulleted lists.
Manage the proposal production process and track status after submittals.
Manage daily administrative tasks to ensure the Marketing Department runs smoothly, and communications are effective.
Develop and manage the client relationship management (CRM) system to ensure accuracy and timeliness of data entry, and design and implement a digital asset management system.
Provide support in preparing monthly and quarterly reports for marketing, communications, and business development. Prepare and track marketing performance metrics.
Manage, administer, and conduct special projects in collaboration with others to support company and department initiatives.
Ability to work with, develop, implement, and maintain company-wide marketing and brand standards, with regular audits of deliverables.