Senior Operations Specialist

Tencent • Los Angeles, CA

2d • $80,168 - $161,500 • Onsite

About The Position

About the role: We are looking for a fully onsite Workplace Operations Specialist who can step in wherever needed to ensure our workplace works smoothly, efficiently and securely. This role supports all aspects of the office management and facilities operations, as well as providing light IT coordination to ensure employees have a seamless workplace experience. The ideal candidate thrives in a fast-paced, global tech environment, is proactive, resourceful, and enjoys being the go-to-person. The position reports to the Director of Operations.

Requirements

• 3-5 years of experience in office management, facilities coordination – ideally with a tech or fast-paced corporate environment.
• Facilities management skills and basic IT knowledge (e.g., device setup, network connection, AV troubleshooting).
• Service-oriented mindset with excellent communication and interpersonal skills.
• Strong organizational skills with the ability to adapt quickly and a problem solver.
• Comfortable working independently and collaboratively across global teams and time zones.
• Proficiency with Microsoft office, ServiceNow, Workday

Nice To Haves

• Bachelor’s degree in management, facilities management, or related field preferred.
• Fluent in Mandarin preferred

Responsibilities

• Manage daily office operations to ensure a safe, clean, and productive work environment for our LA office and other smaller satellite offices.
• Serve as the main point of contact for building management, vendors, and service providers.
• Coordinate maintenance, repairs, and workplace services (HAVC, janitorial, security, etc.), ensuring contracts are in place and service standards are met.
• Support space planning, seating assignments, and office moves in collaboration with global workplace team.
• Collaborate with IT team managing access control systems, security badges, and visitor management procedures.
• Track and manage office operations fixed assets, office supplies, equipment inventory and vendor contracts.
• Assist with purchase orders and vendor onboarding.
• Maintain accurate facilities records, manage expenses and budgets.
• Support HR with onboarding and offboarding from admin and facilities perspective.
• Partner with IT to support meeting room technology and liaise with global IT when escalations are needed.
• Provide warm, responsive first-line support for employee workplace requests.
• Help plan and execute onsite events, team buildings, and community initiatives.
• Maintain a welcoming environment for employees and visitors that reflects our company culture and values.
• Maintain documentation and reports for compliance, safety, and audit requirements.

Benefits

• Employees hired for this position may be eligible for a sign on payment, relocation package, and restricted stock units, which will be evaluated on a case-by-case basis.
• Subject to the terms and conditions of the plans in effect, hired applicants are also eligible for medical, dental, vision, life and disability benefits, and participation in the Company’s 401(k) plan.
• The Employee is also eligible for up to 15 to 25 days of vacation per year (depending on the employee’s tenure), up to 13 days of holidays throughout the calendar year, and up to 10 days of paid sick leave per year.
• Your benefits may be adjusted to reflect your location, employment status, duration of employment with the company, and position level.
• Benefits may also be pro-rated for those who start working during the calendar year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level