Senior Payroll Administrator

Pavement Recycling Systems, Inc • Jurupa Valley, CA

12h • $78,000 - $83,000

About The Position

Position Overview
The Senior Payroll Administrator is responsible for coordinating the day-to-day activities of the Payroll Department and ensuring that weekly and certified payrolls are processed accurately and on time.

Requirements

• Understanding of union/non-union and prevailing wage payroll.
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
• Current knowledge of applicable federal and state wage and hour laws and taxation
• Ability to work both independently and in a collaborative team-oriented environment
• Ability to handle multiple tasks, set priorities and meet deadlines in a high-volume, fast-paced environment
• Display superior written and oral communication skills and effective listening skills
• Maintain a tactful, mature, and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel
• Minimum 7-10 years of union/prevailing wage payroll experience required.
• Proficient in Microsoft Excel (PivotTables, VLOOKUP) and payroll/timekeeping systems.
• Experience with multi-state payrolls (CA, NV, AZ) required.

Nice To Haves

• Bachelor’s degree in Business or Accounting preferred.
• Certified Payroll Professional (CPP) certification preferred.

Responsibilities

• Administer full-cycle, multi-state payroll for 600–700 employees.
• Audit automated and manual timecards for accuracy prior to processing.
• Calculate hours, tax withholdings, deductions, bonuses, and union fringes.
• Process and submit certified payrolls to ensure compliance with federal, state, and local prevailing wage laws.
• Ensure contractual obligations and certified payroll reports are submitted accurately and on schedule.
• Upload compliance documentation into project-specific payroll tracking systems.
• Coordinate with internal and external stakeholders including general contractors, subcontractors, government agencies, and labor unions.
• Review initial job packets for certified payroll and prevailing wage requirements.
• Review and process subcontractor certified payroll documentation in a timely manner.
• Export and import timecard data between timekeeping and payroll systems.
• Review and enter labor allocations reported on timecards.
• Prepare terminations, manual checks, and payroll adjustments as needed.
• Respond to employee inquiries regarding paychecks, deductions, and payroll issues.
• Collaborate with HR to ensure employee data is accurate and up to date.
• Process monthly union fringe reports for payment.
• Assist with developing and maintaining departmental, state, and federal reports and records.
• Coordinate year-end processing, reporting, and reconciliation.
• Maintain confidentiality of employee and payroll information.
• Perform other duties as assigned.
• Supports the department with the developing, receiving, reviewing, and processing information for a variety of departmental, State, and Federal mandated, and statistical reports and records; verifies accuracy and completion of reports and records; maintains accurate record
• Coordinates year-end processes
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Other duties as assigned

Benefits

• ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
• 401K Retirement Benefits are extended to all Non-union employees.
• Health, Dental, and Vision as well as other supplemental health insurance.
• PTO and Holiday Pay.
• Opportunities for career advancement.
• On the job training provided to all employees.
• Work for an industry leader in various disciplines and markets.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level