Senior Program Coordinator

Rutgers University•Newark, NJ

About The Position

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Coordinator. Reporting to the Assistant Dean, the Sr. Program Coordinator is a leadership position responsible for helping to advance RBS Inclusion, Diversity, Equity, and Access ( IDEA ) Office programs and initiatives at RBS . This position is responsible for and not limited to the following: Organizes, coordinates, implements, and monitors RBS IDEA programs, initiatives, and projects that fall under the RBS IDEA Office Assists in the recruiting, engagement, retention, academic success, and professional development of students from historically underrepresented and underserved backgrounds Administers the following programs: RBS NextUP, RBS PREP , RBS B- STAR , RBS C.E.O. Network, as well as future programs and initiatives within the purview of the RBS IDEA Office to be established Oversees the day-to-day operations of projects, planning, preparation, evaluation, communications, events, records, statistics, program reports, and documents Develops processes, evaluates program effectiveness and identifies and recruits additional program resources Oversees advertising and executes recruitment strategy to increase student engagement and involvement in RBS IDEA programs Develops and maintains a master schedule of all programs and activities Manages the daily operational procedures of the RBS IDEA Office, including student meetings, collecting and maintaining accurate records and student data for use in various departmental reports Runs, updates, and maintains RBS IDEA Office webpages Oversees the production of electronic and printed marketing materials Develops and maintains social media and software platforms to enhance communications with current students, prospective students, and internal/external stakeholders Must also be able to manage other duties as assigned throughout the year demonstrating the capability to synthesize new information and use it to create positive change Ability and willingness to travel to off-campus events, and businesses in the NY/NJ metro area is required This position will require frequent evening and weekend hours Travel between campuses is expected Overview Rutgers Business School-Newark and New Brunswick ( RBS ) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience , creative in our Resourcefulness , empowered by our Responsibility and strategic in individual and collective Reinvention . Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Nice To Haves

3 to 5 years of relevant experience preferably in higher education.
Demonstrated understanding of and experience with issues related to, working with under-represented minority groups, underserved school districts, first generation student needs, multicultural programs and services.
Exceptional oral and written communications and interpersonal skills.
Demonstrated ability to think and act strategically.
Strong knowledge of and commitment to advancing diversity and inclusion.
Objective thinker who handles confidential information in an impartial manner.
Demonstrate initiative and creative ability to build contacts/networks among internal and external constituencies.
Demonstrates a high degree of diplomacy, personal integrity, ethics and sound judgment.
Ability to work effectively with faculty staff and administrators.
Acquaintance with Rutgers academic policies and procedures
Familiarity with best practices for student success and academic advising
Familiarity with recruitment systems and the ability to stay current on diversity programs offered by the University and other professional organizations.
Extensive experience coordinating major programs and events, preferably in a higher education setting.
Extensive experience coordinating major programs and events, preferably in a higher education setting; event management, operations management, and student leadership expertise preferred.
Special event management, operations management, and student leadership expertise preferred.
Knowledge of survey tools such as Qualtrics and Google Forms, Rutgers RIAS and HCM systems, budgets and financial analysis in an academic setting preferred.
Demonstrated knowledge of programming, advising, budget management, and training

Responsibilities

Organizes, coordinates, implements, and monitors RBS IDEA programs, initiatives, and projects that fall under the RBS IDEA Office
Assists in the recruiting, engagement, retention, academic success, and professional development of students from historically underrepresented and underserved backgrounds
Administers the following programs: RBS NextUP, RBS PREP , RBS B- STAR , RBS C.E.O. Network, as well as future programs and initiatives within the purview of the RBS IDEA Office to be established
Oversees the day-to-day operations of projects, planning, preparation, evaluation, communications, events, records, statistics, program reports, and documents
Develops processes, evaluates program effectiveness and identifies and recruits additional program resources
Oversees advertising and executes recruitment strategy to increase student engagement and involvement in RBS IDEA programs
Develops and maintains a master schedule of all programs and activities
Manages the daily operational procedures of the RBS IDEA Office, including student meetings, collecting and maintaining accurate records and student data for use in various departmental reports
Runs, updates, and maintains RBS IDEA Office webpages
Oversees the production of electronic and printed marketing materials
Develops and maintains social media and software platforms to enhance communications with current students, prospective students, and internal/external stakeholders
Must also be able to manage other duties as assigned throughout the year demonstrating the capability to synthesize new information and use it to create positive change
Ability and willingness to travel to off-campus events, and businesses in the NY/NJ metro area is required
This position will require frequent evening and weekend hours
Travel between campuses is expected