Senior Project Coordinator

Faith Technologies•Menasha, WI

About The Position

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care . This position provides overall assistance to the Project Manager(s) and field personnel, as well as train & supervise other Project Coordinators (up to 3 direct reports).

Requirements

Education: High School Diploma or GED Experience: Three to five years of administrative experience or Education: An Associate’s degree Experience: Two to four years progressive administrative experience in the Operations field
Travel: 25%
Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required.

Responsibilities

Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects report, monthly WIP reports, A/R collection reports, and time cards).
Enters job information in the accounting system (opens/closes jobs, clears committed costs).
Processes contracts, claims, change orders, and monthly billings.
Processes final billings.
Completes A/R collection calls for Project Managers billings, as needed.
Provides assistance with the general staffing of construction projects.
Compiles needed information (i.e., material purchases, sheet submittals, operation & maintenance manuals, etc.).
Obtains permits and other miscellaneous items.
Oversees and mentors other office personnel.
Types and compiles miscellaneous documents (i.e., proposals, submittals).
Provides excellent customer service to vendors, customers (internal and external), and field employees.
May act as the main point of contact for field employees' inquiries, depending on how staffing is coordinated within the branch.
May assist General Superintendent with staffing coordination.
Creates and maintains large job folders/job binders.
Serves as a point of contact/resource for other staff members (i.e. project coordinator).
Demonstrates the ability to plan for, complete, and implement assignments and responsibilities in a timely manner.
Demonstrates an acceptance of the company culture (adhere to company values) and an adoption of professional standards.
Demonstrates approachability and ability to collaborate with others and effectively influence.
Develops relationships with leaders, direct reports, and/or others that facilitate open dialogue and trust.
Defines work to be done; clearly communicates vision, objectives, and tasks to appropriate individuals.
Delegates tasks to appropriate parties; clearly communicates needs and expectations.
Measures and monitors the work of individual direct reports and/or collective team/taskforce team(s).
Coaches and motivates direct reports/appropriate individuals to effectively perform; removes barriers to success and provides feedback, necessary resources, and open communication.
Assists with reception and phones.
Maintains the schedule of conference and training rooms, if applicable.
Assists in the coordination of training classes.
Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.).
Coordinates reception/phone coverage as needed.
Assists with employee relations, as needed.
Assists with the coordination of shop and deliveries incoming and outgoing.
Performs other related duties as required and assigned.