The Health Institute Senior Project Manager

Positively Partners•Attleboro, MA

5h•$105,000 - $115,000

About The Position

The Health Initiative (THI) seeks a highly organized, detail-oriented, and responsive Senior Project Manager who thrives in the fast-paced context of issue-based campaigns and/or start-up environments, has an excellent track record of managing work to deliver results, and is enthusiastic about THI’s goals. Project Managers serve a critical function, supporting the development and execution of content that helps THI deliver on its ambitious aim. Project Managers need strong relational skills with an ability to get things done through others while managing projects to completion. They will have excellent attention to detail, strong communication skills, and the ability to operate in an evolving organization while managing competing and time sensitive priorities. This is an internal facing role, reports to the Chief of Staff, and has critical relationships with members of the program and development teams. The role does not have direct reports, though this could change in the future. In a flexible and growing organization, reporting structures and responsibilities may shift over time to align with organizational needs. The role will require occasional evening and weekend work.

Requirements

Bachelor's degree or equivalent experience. 5+ years of explicit project management experience in a high-stakes, faced-paced professional environment along with an extensive track record of improving practices required. Asana (or similar project management tool) experience expected.
Demonstrated experience applying agile project management frameworks (e.g., Scrum, Kanban, Lean) to plan, execute, and adapt project work in a detail-heavy, fastmoving, and often ambiguous environment with aggressive timelines.
Continuous improvement mindset and demonstrated track record of using project management tools to achieve goals and of adapting the structures and tools based on data and results.
Ability to think strategically - understand the big picture and proactively identify next steps, ability to optimize system and resources to achieve deliverables.
Willingness to undertake tasks at all levels when necessary. As an issue-based campaign, THI’s work is dynamic and moves quickly.
Effective decision-making skills.
Ability to manage up and adapt approaches to meet project goals.
Ability to work independently and manage self towards goals, while being a genuine "team player."
Excellent communication skills (both interpersonal and written).
Ability to work in a fast paced, sometimes ambiguous, environment.
Ability to learn and use new systems and technology.
Enthusiasm for the mission, vision, and values of THI.

Responsibilities

Develop, maintain, and iterate workplans for successful execution to meet goals.
Track project progress, provide clear updates, and surface risks proactively for very fast-moving priorities.
Prepare agendas and lead internal planning meetings, providing real time updates on priorities and status of items.
Support continuous improvement of project management tools and systems by helping to measure effectiveness, suggesting improvements, and supporting evolving processes.
Establish and continuously refine project management standards, systems, and tools.
Guide the adoption of new tools and practices (e.g.: responsible for Asana adoption, quality, and improvement, evaluating internal meeting purpose and value) etc.
Develop and execute plans, iterating as needed
Create workplans for an often complex and interdependent series of communications, meetings, and deliverables for and across programs and developments.
Map all steps of the process, assignees, deadlines and prioritization to ensure materials such as backgrounds, agenda, talking points, slide decks, reports, proposals etc. are prioritized and presented to stakeholders on time.
Meticulously track progress and engage the team with clear feedback on progress and action items; update and improve workplans as goals, timelines, or owners change.
Escalate and proactively surface suggestions if plans are not on track to deliver high-quality work product consistent with timeliness goals. Flexibility and adaptability are essential as priorities routinely change.
Set processes to achieve reliable project management results
Develop clear project management best practices to ensure tracking, prioritization, assignment, and execution of a complex network of meeting preparation, communications, and deliverables.
Introduce, refine, and champion project management platforms and tools, developing best practices through all interactions including feedback mechanisms & integrations.
Identify, track, and leverage key data points to inform improvements in systems and processes, allocate team capacity, and prioritize projects and tasks.